Accounts Payable Supervisor

**Purpose**:
The Accounts Payable Supervisor reports to the Accounts Payable Manager and will be responsible for the efficient and timely processing of all accounts payable responsibilities as related to the assignment of portfolios.

Leadership and People Development
The Accounts Payable Supervisor is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goals.
The Accounts Payable Supervisor is responsible for the onboarding, training, and development of new and existing team members, in conjunction with the Accounts Payable Manager.
Process Improvement and Innovation
The Accounts Payable Supervisor will work with management to continually address any changes and/or improvements that present themselves on a day-to-day basis. The Accounts Payable Supervisor will also strive, continuously, to not only improve the accounting and administrative process, but also ensure that appropriate respect and attention is given by each member of his/her team to the other functional areas of the company, our clients, our partners/co-owners, our auditors, and outside vendors with which they must coordinate to accomplish their mission.

**Main Responsibilities**:

- Delegation of work to accounts payable team for assigned portfolio
- Act as liaison with client group when required
- Act as point person for AP issues brought forward by employees and escalate when necessary

**Administer and process invoices**:

- Verify the GL coding from property managers, input invoices and match purchase orders in company’s computer system per property with detail memorandums.

**Issue cheques**:

- Print cheques and match invoices
- Prepare cheques folders for appropriate approving and signing officers.

Process Accounts payable for Utilities, Realty Taxes, Credit Cards and Corporate Taxes:

- Input invoices and issue cheques based on the due dates for Realty Taxes, Credit Cards, Utilities and Corporate taxes.
- Set up relevant pre-authorized payments.
- Coordinate with the Property Accountants and/or Controller for cash positions.
- Forward the cheques to the proper signing officers.
- Ensure payments are sent to the bank and/or tax office according to the due dates.

**Prepare Accounts Payable Reporting**:

- Answer inquiries from suppliers, Property Managers, Property Accountants and others.
- Process employee expenses and ensure correct GL coding.
- Organize petty cash reimbursements.
- Keep all Accounts Payable filing within “P” and “G” drives organized and accessible.
- Prepare and update spreadsheets for proper recordings.
- Provide requested copies of utilities, realty tax bills, insurance bills, legal bills and any other invoices.
- Maintain accurate and up-to-date filing system.

**Scope**:

- Fulfill responsibilities and activities in close cooperation with Property Accountants, and Property Managers.

**Qualifications**:
Education
- High-school diploma minimum; post-secondary in accountancy ideal.

Experience
- A minimum of 5-7 years’ experience in accounts payable or accounting related function.
- Experience with Yardi Voyageur and Property Vista an asset.
- Experience managing and mentoring high performing teams.
- Implementation and project management skills as an asset.

Skills and abilities
- Support our company’s values: Honesty, Integrity, Respect, Trust
- Solid working knowledge of commercial leasing and property administration.
- Proven management leader with ability to motivate and train staff.
- Strong communication, negotiation, and customer service skills.
- Strong administrative and organizational skills.
- Strong time management skills.
- Portrays professional image.
- Possess analytical and problem-solving skills.
- Maintain precise attention to detail.
- Possess strong computer skills, advanced in excel.

INDHP

Thank you for your interest in Sterling Karamar Property Management.
Please note that our Corporate Offices are scent-free work environments.