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accounts payable supervisor

2 weeks ago

Toronto ON MB V, Canada Mintz Group Full time

The Accounts Payable Supervisor ensures accurate, timely, and compliant processing of all invoices and payments while maintaining strong internal controls and efficient workflows. This role oversees day to day accounts payable operations, leads and develops a small team, manages cash flow forecasting related to outgoing payments, and ensures data accuracy within NetSuite. The AP Supervisor plays a key role in maintaining vendor relationships and supporting high quality financial operations across the firm.

This role is ideal for a detail oriented, process driven professional who enjoys managing financial operations, mentoring team members, and improving workflows in a fast-paced environment.

Key Responsibilities

Accounts Payable Operations

  • Supervise day to day accounts payable activities to ensure accuracy and timeliness
  • Review, approve, and process vendor invoices in accordance with company policies
  • Ensure accurate coding, entry, and reconciliation of AP transactions in NetSuite
  • Oversee scheduling and execution of payments to vendors and service providers
  • Resolve invoice discrepancies, payment inquiries, and vendor issues
  • Maintain compliance with internal controls and audit requirements

Cash Flow, Reporting, and Process Improvement

  • Monitor cash flow needs related to AP and prepare reports to support forecasting
  • Manage the payment cycle to ensure financial obligations are met efficiently
  • Identify upcoming liabilities and coordinate with leadership to prioritize payments
  • Generate AP reports and summaries for leadership
  • Support month end close activities including reconciliations and analysis
  • Identify and implement process improvements to enhance efficiency and control

Vendor Communication and Team Collaboration

  • Serve as the primary contact for vendor communication regarding payment status
  • Build and maintain strong vendor relationships to support reliable service
  • Coordinate with internal teams to ensure proper invoice approvals and documentation

    Provide training, mentorship, and development to AP clerks
  • Collaborate across departments to ensure high quality financial operations and workflow continuity

What Makes You a Great Fit

  • Experience: 3+ years of accounts payable experience, including supervisory responsibilities
  • Technical Skills: Proficiency with NetSuite or similar ERP platforms
  • Analytical Skills: Ability to interpret invoice data, resolve discrepancies, and ensure data accuracy
  • Leadership: Demonstrated experience managing, training, and developing AP team members
  • Communication: Clear and professional communication with vendors and internal departments
  • Bilingualism: French and English are required for effective communication with both local and international stakeholders, reflecting the linguistic diversity of the region.
  • Organization: Ability to manage multiple deadlines across recurring AP cycles
  • Attention to Detail: Strong accuracy in coding, posting, and documentation
  • Education: Bachelor's degree in accounting, finance, or a related field preferred; experience with multi entity or multi-currency AP is a plus