Current jobs related to Operations Administrator - Nanaimo - Mosaic Forest Management Corporation
-
Operations & Financial Administrator
2 weeks ago
Nanaimo, Canada Kelland Ventures Full time2 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Kelland Ventures Kelland Properties is a dynamic, multi-faceted enterprise managing a diverse portfolio of commercial and residential properties, hospitality ventures, and marine services—while continuously exploring...
-
Operations & Financial Administrator
2 weeks ago
Nanaimo, Canada Kelland Ventures Full timeAbout Kelland Properties Kelland Properties is a dynamic, multi-faceted enterprise managing a diverse portfolio of commercial and residential properties, hospitality ventures, and marine services—while continuously exploring new business opportunities. We operate a thriving group of companies supported by CPA accountants, financial specialists, and...
-
Nanaimo, Canada Kelland Ventures Full timeA property management company in Nanaimo is seeking an Operations & Financial Administrator. This role involves managing daily accounting operations, overseeing property financial records, and providing administrative support. The ideal candidate should have 3+ years of relevant experience and a degree in accounting or related fields. This position offers...
-
Hybrid Office Administrator: Front Desk
2 weeks ago
Nanaimo, Canada Métis Nation British Columbia Full timeA regional Indigenous organization seeks an Office Administrator in Nanaimo, BC, to support the Operations department. The role includes coordinating information, providing exceptional customer service, and ensuring the office runs smoothly. Ideal candidates will have strong customer service skills and a commitment to Métis cultural values. This hybrid...
-
Office Administrator
1 week ago
Nanaimo, British Columbia, Canada Metis Nation BC Full time $51,000 - $59,500 per yearMétis Nation British Columbia Office Administrator - Nanaimo, BCCompetition # Compensation$51,000 - $59,000 ClassificationNation Support 1 LocationHybridNanaimo Period of EmploymentTemporary Hours Per Week37.5 Hours of WorkFull Time Date PostedNovember 20, 2025 Closing DateDecember 5, 2025 About the OpportunityThe Office Administrator, Operations...
-
Office Administrator
3 days ago
Nanaimo, Canada Footprints Full timeFootprints Security is a 100% locally owned and operated security and guest services provider, proudly serving Vancouver Island since 1980. Footprints Security is seeking an experienced and energetic administrative professional to join our Head Office team in an Office** Administrator** role. **General Responsibilities**: - Complete a variety of complex and...
-
administration officer
2 weeks ago
Nanaimo, Canada Government of Canada - Western Full timeOverview Languages English Education Secondary (high) school graduation certificate Experience 1 year to less than 2 years On Site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Review and evaluate new administrative procedures Delegate work to office support staff Establish work priorities and...
-
Administration Officer
2 weeks ago
Nanaimo, Canada SHIPCART DISTRIBUTION SERVICES Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Administration Officer
1 week ago
Nanaimo, Canada SHIPCART DISTRIBUTION SERVICES Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer...
-
Administration Officer
17 hours ago
Nanaimo, Canada SHIPCART DISTRIBUTION SERVICES Full timeEducation: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer...
Operations Administrator
2 weeks ago
**Explore A Career At Mosaic**
Operating for over a century on Vancouver Island and coastal BC, Mosaic Forest Management is Canada’s largest private timberland producer. We take pride in our land base and have a long-term view of managing our trees and the eco-systems in which they grow.
**The Opportunity**
Mosaic is seeking an **Operations Administrator **to work out of our Nanaimo office on Vancouver Island, British Columbia.
**The Role**
Reporting to the Operations Accounting Manager, the Operations Administrator will support operations and the finance team by overseeing contract administration and daily load production accuracy, completeness, and associated pay.
Specific responsibilities include but are not limited to:
- Manage vendor holdbacks and ensure proper accounting;
- Handle insurance requests, WSBC, and interactions with external parties;
- Account for road construction activities and create internal invoices and road metrics;
- Create and maintain Log Inventory Management System (LIMS) contracts;
- Generate invoices using accounting software or templates;
- Support annual audit and ad hoc operations reporting requests and maintaining financial system accounts related to contractor holdbacks and advances; and
- Support continuous improvement initiatives.
**Required Skills and Experience**
- Post Secondary education in a related field or equivalent;
- 2 + years of administrative office experience, data entry or contract administration experience;
- Strong attention to detail and analytical skills;
- Strong verbal, written and interpersonal communication skills;
- Microsoft Office and Adobe PDF skills will be considered an asset;
- Proficiency in operations systems, such as Microsoft Dynamics AX, 3Log LIMS and Cobblestone, will be considered an asset; and
- Forestry and/or Accounting experience will be considered an asset.
**What You Get**
Mosaic Forest Management is one of BC’s Top 100 Employers. We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change.
Our pay-for-performance compensation philosophy is a key driver of our culture and includes competitive compensation and benefits, a bonus based on individual and company performance, a company-funded defined contribution pension plan, paid vacation, and a health and fitness reimbursement program.
Our employees are also eligible for a variety of other benefits and perks, including but not limited to hybrid work options, maternity/parental leave top ups, a camping benefit and free firewood.
**To Apply**
**About Mosaic** **Forest Management**
Mosaic Forest Management Corporation is in the business of sustainable forest stewardship, managing private timberlands and Crown forest tenures in Coastal British Columbia for more than a century.
Mosaic employs several thousand people directly and indirectly, and is committed to achieving positive economic, social and sustainability outcomes from the working forest.
The Mosaic land base spans across beautiful Vancouver Island. Beyond generating strong economic returns, we manage our private forest lands to protect the cultural values of our Indigenous partners, provide sustainable forest stewardship and environmental services, and offer a variety of recreational opportunities, scholarships, and donations to our neighbouring communities.
