Operations Administrator

1 week ago

Nanaimo, Canada Mosaic Forest Management Corporation Full time

**Explore A Career At Mosaic**
Operating for over a century on Vancouver Island and coastal BC, Mosaic Forest Management is Canada’s largest private timberland producer. We take pride in our land base and have a long-term view of managing our trees and the eco-systems in which they grow.

**The Opportunity**
Mosaic is seeking an **Operations Administrator **to work out of our Nanaimo office on Vancouver Island, British Columbia.

**The Role**
Reporting to the Operations Accounting Manager, the Operations Administrator will support operations and the finance team by overseeing contract administration and daily load production accuracy, completeness, and associated pay.

Specific responsibilities include but are not limited to:

- Manage vendor holdbacks and ensure proper accounting;
- Handle insurance requests, WSBC, and interactions with external parties;
- Account for road construction activities and create internal invoices and road metrics;
- Create and maintain Log Inventory Management System (LIMS) contracts;
- Generate invoices using accounting software or templates;
- Support annual audit and ad hoc operations reporting requests and maintaining financial system accounts related to contractor holdbacks and advances; and
- Support continuous improvement initiatives.

**Required Skills and Experience**
- Post Secondary education in a related field or equivalent;
- 2 + years of administrative office experience, data entry or contract administration experience;
- Strong attention to detail and analytical skills;
- Strong verbal, written and interpersonal communication skills;
- Microsoft Office and Adobe PDF skills will be considered an asset;
- Proficiency in operations systems, such as Microsoft Dynamics AX, 3Log LIMS and Cobblestone, will be considered an asset; and
- Forestry and/or Accounting experience will be considered an asset.

**What You Get**
Mosaic Forest Management is one of BC’s Top 100 Employers. We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change.

Our pay-for-performance compensation philosophy is a key driver of our culture and includes competitive compensation and benefits, a bonus based on individual and company performance, a company-funded defined contribution pension plan, paid vacation, and a health and fitness reimbursement program.

Our employees are also eligible for a variety of other benefits and perks, including but not limited to hybrid work options, maternity/parental leave top ups, a camping benefit and free firewood.

**To Apply**

**About Mosaic** **Forest Management**
Mosaic Forest Management Corporation is in the business of sustainable forest stewardship, managing private timberlands and Crown forest tenures in Coastal British Columbia for more than a century.

Mosaic employs several thousand people directly and indirectly, and is committed to achieving positive economic, social and sustainability outcomes from the working forest.

The Mosaic land base spans across beautiful Vancouver Island. Beyond generating strong economic returns, we manage our private forest lands to protect the cultural values of our Indigenous partners, provide sustainable forest stewardship and environmental services, and offer a variety of recreational opportunities, scholarships, and donations to our neighbouring communities.

  • Administrator

    2 weeks ago

    Nanaimo, Canada Nanaimo Minor Baseball Association Full time

    The Administrator will facilitate the operation and marketing of the Nanaimo Minor Baseball. Reports to the NMBA President. **Responsibilities**: - Assist with planning and coordination of annual NMBA Annual General Meeting - Attend monthly NMBA board meetings and provide monthly report of pertinent information and task updates. - Update and manage NMBA...

  • Office Administrator

    2 weeks ago

    Nanaimo, Canada Brandt Full time

    Brandt is currently seeking an Office Administrator for our Nanaimo Construction & Forestry location. Primary responsibilities include: general office duties, switchboard, typing and filing. Working on a multi-line switchboard, knowledge of Microsoft Office and strong organizational skills are considered assets. **Duties and Responsibilities** - The work...

  • Administration Officer

    6 days ago

    Nanaimo, Canada SHIPCART DISTRIBUTION SERVICES Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administration Officer

    5 days ago

    Nanaimo, Canada SHIPCART DISTRIBUTION SERVICES Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer...

  • Office Administrator

    6 days ago

    Nanaimo, Canada Brandt Full time

    Brandt is currently seeking an Office Administrator for our Nanaimo Construction & Forestry location. Primary responsibilities include: general office duties, switchboard, typing and filing. Working on a multi-line switchboard, knowledge of Microsoft Office and strong organizational skills are considered assets. As well as helping the Service department with...

  • Administrative Clerk

    2 weeks ago

    Nanaimo, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Administration Coordinator

    2 weeks ago

    Nanaimo, Canada Coca-Cola Canada Bottling Limited Full time

    Facility Location - Nanaimo Work Location - Nanaimo Posting Locations - Nanaimo; Victoria Department - Distribution Center - Interior & Coastal Job Function - Administrative/Clerical/Office Support Employee Type - Regular Employee FT Salaried Salary - $52,200-58,000 **About This Opportunity**: The Administration Coordinator provides administrative...

  • Administrative Assistant

    5 days ago

    Nanaimo, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...

  • Administrative Assistant

    3 days ago

    Nanaimo, Canada VI Tree Services Ltd Full time

    **Our Company** Vancouver Island Tree Service is a rapidly growing group of companies that takes pride in understanding that our most valuable assets are our employees. We are a company that encourages the personal and professional growth of our team members and understand the importance of a healthy work-life balance. We do our absolute best to train...

  • Administrative Assistant

    1 day ago

    Nanaimo, Canada VI Tree Services Ltd Full time

    **Our Company** Vancouver Island Tree Service is a rapidly growing group of companies that takes pride in understanding that our most valuable assets are our employees. We are a company that encourages the personal and professional growth of our team members and understand the importance of a healthy work-life balance. We do our absolute best to train...