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Office Coordinator

2 weeks ago

Surrey, Canada Urban Systems Full time

**About the Opportunity**

In this full-time, in-office role, you will play a key part in supporting our Urban Systems community and will put your skills to work to support our business in the following ways:

- **Office Coordination. **Act as the first point of contact by** **greeting guests and coordinating telephone general inquiries. Acting as a contact for Health & Safety office procedures, ensuring the common areas are clean and organized throughout the day, including daily checks and maintenance and general cleanup.
- **Meeting and Event Coordination - **Coordinate meetings, room bookings to support staff functions.
- **Catering Coordination - **Proactively coordinate catering by accurately interpreting and recording catering requests, dietary requirements, and catering needs. Contact restaurants and efficiently deal with any problems that may arise.
- **Travel Coordination. **A main** **point of contact for travel-related requests
- **Financial Coordination.** Support accounting processes such as Visa reconciliation, bank deposits, AR tracking, invoice coding, expense tracking, petty cash management and reconciliation, and general office purchases.
- **Operational and Premises Support. **Keep up on office inventory and ordering office supplies, arrange for couriers/ mail, keep common areas clean and organized, manage equipment bookings and other office errands, help with security and office orientations, and building maintenance.
- **Internal Team Support and Other duties as required.**

**About You**

Are you a proactive self starter who is eager to learn new things and work with a diverse group of people while maintaining a positive attitude under pressure and competing deadlines? Are you committed to providing outstanding service both to our internal teams of 40 people and to Urban Systems' clients while maintaining a calm and positive attitude under pressure and competing deadlines?

Does this list reflect your skills, strengths, and abilities?
- **People Person - **Working with people gets you energized, and you enjoy building relationships and rapport with different types of people. It is natural for you to build an understanding of what people need and how you can help them.
- **Service Mindset** - You enjoy being in service, and supporting the needs of others efficiently and effectively makes you happy.
- **Quality Focused**:

- You are committed to working hard and providing an exceptionally high quality of work for all your clients, but you know how to have fun in your work, too.
- **Adaptable and Flexible - **Change can be difficult, but you are able to quickly shift and respond positively to changing conditions, priorities, and technologies.
- **Time Management - **You have superior time management skills and can juggle multiple priorities simultaneously. You can see the big picture while paying attention to the small details.
- **Collaborative** - You genuinely enjoy working cooperatively and effectively to reach a common goal.
- **Growth Mindset** - You see your progress as incremental, and you want to learn and grow over time. You take the initiative and enjoy taking ownership of your work.
- **Numbers Are Your Thing - **You have a basic knowledge of financial administration.
- **MS Office -** You are experienced working in Word, Outlook, and Excel.

**About Us**

Urban Systems is an employee-owned interdisciplinary community consulting firm with deep Canadian roots. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 600 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. It's our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We're searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.

**Our Commitment to You**

Are you looking for opportunities to participate in challenging stormwater projects and work with multiple stakeholders? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here's what you can expect as a team member at Urban Systems:

- **Competitive Compensation and Benefits.** You'll receive competitive compensation, extended health, dental, vision care coverage, and more. **This position will have a salary range of** $54,000.00 - **58,000.00 **per year based on a 40-hour work week. **The range is neg