Administrative Assistant/receptionist

Job Opportunity: Administrative Assistant/Receptionist.

Location: Stony Plain, Edmonton, AB

About Us: Join our distinguished team at I Have a Chance Support Services Ltd. (IHAC) and play a pivotal role in enhancing the lives of individuals in need. At IHAC, we are devoted to creating an enriching and inclusive environment for our clients where they can thrive and embrace life's diverse experiences. We are dedicated to empowering to individuals in our care facing mental illness with commitment to fostering independence, we create nurturing environmental that inspire growth, development & meaningful experience join us in making a positive impact on the lives of vulnerable population. We are looking for a dedicated Administrative Assistant to join our team. If you are passionate about contributing to a mission-driven organization and want to be part of a professional and inclusive work environment. Work directly with the indigenous Inuit population and experience their culture and stories while making difference in their lives.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$45,500.00 per year

Hours
- Monday to Thursday 8:30 AM to 4:00 PM. Friday 8:30 AM to 2:30 PM.

Reports to: Chief Financial Officer

What we Offer:

- A competitive starting salary.
- On-site free parking.
- Collaborative and Inclusive Environment.
- Vacation entitlements, including a paid holiday break in December.
- Accessible PTO up to 14 hours.
- Engaging and Vibrant Workplace Culture.
- Diverse range of responsibilities for personal and professional growth.
- Employee assistance program.
- Access to abundant training and development opportunities.
- Team-Building activities.
- On-the-job training to attend.
- A fun and engaging workplace.

Role Summary: To provide effective and efficient administrative and clerical services and maintain a warm, positive work environment.

Key Responsibilities:

- Manage and distribute incoming/outgoing mail and couriers.
- Welcoming and managing incoming/outgoing telephone calls and visitors.
- Photocopy and distribute forms, minutes, new hire packages, handbooks, and training packages as required.
- Maintain photocopier in working order.
- Support Office appointments and coordinate schedules as needed.
- Fax office correspondence and coordinate schedules as needed.
- Maintain and order office and janitorial supplies.
- Record, create, and distribute minutes of Strategic Planning Committee meetings.
- Process and respond to communication binders Residential and Day Options Programs.
- Ensure confidential correspondence and records are stored and disposed of according to provincial and federal privacy laws/legislation.
- Maintain coffee room and ensure coffee/supplies are available.
- Attend and participate in daily round table discussions and strategic planning meetings.

Qualifications:

- Post-secondary education in Office administration/reception.
- 2+ years' experience in Office administration/reception.
- Clean Vulnerable Record Check.
- Demonstrated ability to work effectively in a collaborative, team-orientated work environment.
- Effective skills MS Office (Excel, Word, and Outlook) and data entry skills.
- Well-developed skills in verbal and written communication.
- Strong ability to multitask and manage a fast paced, dynamic environment.
- Demonstrated time management and able to meet tight deadlines
- Work well under pressure and in an ever-changing environment.

Why Choose IHAC:
Embrace an unparalleled opportunity to make a profound impact as part of our nurturing team. Benefit from the continuous learning experience, a supportive professional ecosystem, and the chance to empower individuals to realize their full potential.

**Job Type**: Fixed term contract
Contract length: 6 months

Pay: $50,000.00 per year

**Benefits**:

- Company events
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person