Student Office Assistant
14 hours ago
**Job description**
The Office Assistant Student will assist in all areas of the Fire & Rescue Department including Administration, Fire Prevention, Public Education, Training, Emergency Management and Emergency Medical Services and will be responsible for providing excellent customer service with both internal and external customers.
**Essential responsibilities**
- Demonstrate Chatham-Kent’s core values and competencies
- Interact/liaise with internal and external customers requesting information and services
- Communicate requests and deadlines
- Assist in all areas of the Fire & Rescue Department, including Administration, Fire Prevention, Public Education, Training, Emergency Management and Emergency Medical Services
- Provide assistance with processing incoming and outgoing mail, records management (updating and maintaining)
- Assist with the collection of information, cross referencing, creating databases, data entry, working with Fire programs
- Filing, archiving and moving boxes
- Assisting with special events including moving and setting up equipment
- Perform a wide range of administrative tasks including answering phones, photocopying, filing documents and maintaining a filing system, faxing, preparing business correspondence, incoming and outgoing mail, and proofread created/edited written material for accuracy.
**Essential qualifications**
- To qualify for this summer student position, students must currently be enrolled in school full-time for the 2024/2025 winter term (normally ending April, May, or June) and/or returning to school full-time in the 2025 fall term (normally starting in August or September)
- Preference will be given to students currently enrolled in a post-secondary program, specifically office administration or business administration or related programs
- Administrative/clerical experience in an office environment (including receptionist experience) is an asset
- Experience working in a related office environment position that included utilizing computer programs, data entry, working with large databases, and records/file management
- Excellent interpersonal and communication skills (both oral by telephone and written)
- Able to work independently, as well as participate as part of a team
- Ability to learn new tasks quickly, solid organizational and time management skills
- Strong problem-solving skills and decision-making ability
- Experience working with the public
- Proficient computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)
**Work environment/hours of work**
- This position works indoors
- This position works weekday hours
**Background check requirements**
**COVID-19 Vaccination**
The Municipality of Chatham-Kent no longer requires a COVID-19 vaccination as a condition of employment. Although it is not mandatory to be vaccinated, it is highly encouraged.
**Essential physical and/or safety requirements**
- Sitting: constant sitting in a chair (reception and computer tasks)
- Hands: frequent fine finger dexterity (movement), mousing (computer-oriented tasks, researching on the Internet, filing documents)
**Benefits**
This summer student position will receive vacation and statutory benefits in accordance with Employment Standards Act.
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The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.
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