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Administrative Assistant

2 weeks ago

Ottawa, Canada BWX Technologies Full time

**BWXT Medical Ltd. **_provides its customers, who conduct life-saving medical procedures for patients around the world, the benefit of decades of experience in the development, manufacturing, packaging and delivery of medical isotopes and radiopharmaceuticals. Headquartered in Kanata, Ontario, BWXT Medical Ltd. employs over 300 highly-skilled people in Kanata and Vancouver, British Columbia. BWXT Medical Ltd. is part of the BWXT nuclear power segment (NPG) of _**_BWX Technologies, Inc._**

**Administrative Assistant**:
We are recruiting for an Administrative Assistant to join our team in Kanata, Ontario.

**JOB SUMMARY**

Reporting directly to the Engineer Director, BWXT Medical Ltd, the Administrative Assistant serves as the primary point of contact for internal and external parties on matters pertaining to the Engineer Director. Provides administrative support as required to the senior management team; organizes and coordinates executive activities; and oversees special projects as required.

**RESPONSIBILITIES**
- Provide high-level of administrative support to the Engineer Director of BWXT Medical including managing an active calendar and arranging complex and detailed activities and travel plans.
- Lead administrative tasks, special projects, producing documents, reports, agendas, and presentations for internal and external stakeholders.
- Communicate effectively with senior executive members, management, general staff, executive and management level personnel from other sites, and others related to the Directors initiatives.
- Prepare expense reports, weekly executive reports, meeting agendas, draft minutes, track, and report on status of action items.
- Coordinate bi-weekly executive team meetings and monthly town halls.
- Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
- Maintain a high degree of discretion and confidentiality.

**QUALIFICATIONS**
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
- College diploma in Business Administration or similar
- Minimum of 8 - 10 years’ experience in an office environment of which, 5+ years working as an Administrative Assistant.
- Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
- Expert level written and verbal communication skills.
- Exceptional time management and organizational skills.
- Strong interpersonal skills and proven ability to build relationships.
- Proven ability to handle confidential information with discretion
- High level of emotional intelligence and maturity.
- Forward thinker, actively seeks opportunities and proposes solutions.

**WHY JOIN BWXT?**
- Work with collaborative teams within the growing nuclear, pharmaceutical and nuclear medicine industries
- Competitive compensation packages
- Employer-paid pension plan
- Profit sharing plan
- Bonus plan
- Competitive Health and Dental benefits
- Life insurance
- Educational Refund Program

**BWXT Medical Ltd.** _embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status, disability, a conviction for which a pardon has been granted or a record suspended or any other category protected by federal law._