Administrative Assistant

3 days ago

Ottawa, Canada Horizons Behaviour Consulting Full time

Administrative Assistant at Horizons Behaviour Consulting

Do you have a passion for helping children and families with special needs? Are you organized and want to be part of an environment that supports a culture of TRANSPARENCY, HONESTY, AUTONOMY, INCLUSION, TEAMWORK, AND OPPORTUNITIES FOR GROWTH. If so, you might be the perfect fit for our team

Horizons Behaviour Consulting is a leading provider of behaviour therapy services for children and adults with autism spectrum disorder, developmental disabilities, and other behavioural challenges. We offer individualized behaviour programs, parent training, and staff development.

We are looking for a responsible and organized Administrative Assistant to join our team and support our clinical staff and clients. As an Administrative Assistant, you will perform a variety of administrative and clerical tasks, such as:

- Scheduling and confirming appointments and meetings
- Preparing and maintaining client files and records
- Ordering office supplies and equipment
- Assisting with billing and invoicing
- Assisting with scheduling
- Monitor our client waiting lists
- Providing general support to visitors and staff
- Help staff create program material

To be successful as an Administrative Assistant, you should have:

- A high school diploma or equivalent; additional qualification as an Administrative Assistant or Office Manager is a plus
- Previous experience in an administrative or customer service role, preferably in a human service or health care setting
- Excellent communication and interpersonal skills
- Proficiency in MS Office and other office software
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
- A positive and professional attitude
- Fluently bilingual in English and French (highly preferred)
- Valid First Aid/CPR Level C (required)
- Clean Vulnerable Sector Police Check (required)

What we offer:

- Starting $21/hour
- 25-30 hours a week.
- Ability to work some hours from home
- Ability to have medical benefits after probationary period
- Flexibility within your schedule
- Skills-based promotion opportunities for pay increases within your first few months.
- Business hours of Monday through Friday. Saturday hours possible but not required.

**Job Type**: Part-time

**Salary**: From $21.00 per hour

Expected hours: 25 - 30 per week

**Benefits**:

- Dental care
- Flexible schedule
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON K2H 8K7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Language**:

- French (preferred)

Work Location: In person

  • Administrative Assistant

    1 week ago

    Ottawa, Ontario, Canada Urbandale Corporation Full time $40,000 - $60,000 per year

    Company DescriptionUrbandale Corporation has been active in the Real Estate Market in Ottawa for over 65 years. Our diverse portfolio includes residential rental communities, commercial plazas, office buildings, and land development. As a major land developer, home builder, and owner/builder of rental communities and commercial properties, our company has...

  • Administrative Assistant

    1 week ago

    Ottawa, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...

  • Administrative Assistant

    3 weeks ago

    Ottawa, Canada Services de Gestion Quantum Ltée Full time

    Position: Bilingual Administrative Assistant Location: Ottawa (onsite) As an Administrative Assistant, you will play a vital role in supporting the daily operations of our office. Your responsibilities will include providing administrative support, managing correspondence, organizing meetings, and ensuring the smooth flow of office activities. What you will...

  • Administrative Assistant

    4 weeks ago

    Ottawa, Canada Services de Gestion Quantum Ltée Full time

    Position : Bilingual Administrative Assistant Location : Ottawa (onsite) As an Administrative Assistant, you will play a vital role in supporting the daily operations of our office. Your responsibilities will include providing administrative support, managing correspondence, organizing meetings, and ensuring the smooth flow of office activities. What you...

  • Administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada 2B Developments Full time $45,000 - $65,000 per year

    Company Description2B Developments offers project management, construction management, drafting and design, and consulting services. We specialize in the development of small to medium scale projects, working with both public and private sector clients. Our key focus is on providing tailored solutions to meet the unique needs of each client. Our services are...

  • Administrative Assistant

    2 weeks ago

    Ottawa, Canada Mchigeeng Full time

    Department: Capital Project & Public WorksClassification/Level: (CS-3) 53,591.20-65,499.20Employment Status: Regular Full-Time (37.5 hrs per wk) Reporting Relationship The Administrative Assistant will report directly to the Capital Project & Public Works Department Manager. Position Summary The Administrative Assistant will work under the supervision of the...

  • Administrative Assistant

    2 weeks ago

    Ottawa, Canada Mchigeeng Full time

    Department: Capital Project & Public WorksClassification/Level: (CS-3) 53,591.20-65,499.20Employment Status: Regular Full-Time (37.5 hrs per wk) Reporting Relationship The Administrative Assistant will report directly to the Capital Project & Public Works Department Manager. Position Summary The Administrative Assistant will work under the supervision of the...

  • Administrative Assistant

    1 week ago

    Ottawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...

  • Administrative Assistant

    24 hours ago

    Ottawa, Canada Branton Construction Group Full time

    **About us** We are professional, agile and professional. Must have strong Excel Skills Administrative Assistant **Duties**: - Provide front desk support, including greeting visitors, answering phone calls, and directing inquiries to the appropriate department - Perform data entry tasks, ensuring accuracy and completeness of information - Assist with...

  • Administrative Assistant

    3 days ago

    Ottawa, Canada Excellence French Learning Full time

    Offer administrative support as needed, including (but not limited to) managing calendars, scheduling meetings, answering phones and taking detailed messages. - Maintain all sales databases (leads, sales funnel, etc.) - Update our Customer Relationship Manager (CRM) tool with sales forecast, quotes, leads. - Report when required ( excel skills needed!) - Be...