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Office Administrator

2 weeks ago

Red Deer, Canada West Country Energy Services Full time

**JOB TITLE: Office Administrator - Accounts Receivable**

The Company

Celebrating over two decades of outstanding service in the environmental/energy sector, West Country Energy Services originated in Drayton Valley and has since expanded its presence across Alberta and Saskatchewan.

Vegetation Management has been a foundational service at West Country Energy since its inception in 2000, evolving into one of Western Canada's largest companies in this field. In 2010, we incorporated Pipeline Inspection and Leak Detection into our offerings, followed by the introduction of Fugitive Emissions Management Surveys in 2019 and Energy AI in 2021. These compliance-focused services seamlessly integrate with the expertise of our existing staff, forming a significant component of our ongoing expansion.

Currently, West Country Energy Services is dedicated to enhancing our operational efficiency and processes through technical innovation. Our ability to attract and retain highly skilled professionals who value continuous learning has been a key factor in our success. With a combined management experience exceeding 100 years, our approach integrates decades of industry knowledge with cutting-edge innovation, shaping our present and future endeavors.

**Reports to**:
Office Manager

**Direct Reports**:
N/A

**Education & Qualifications**:

- Completion of (or current enrollment in) a post-secondary certificate, diploma or degree program in a related field. Equivalent combinations of experience and education will be considered.
- Excellent attention to detail.
- Positive and energetic team player.
- Strong technical skills.
- Excellent oral and written communication skills.
- Exceptional organizational skills.
- Effective time management and scheduling skills.
- Fast and proficient typist.

**Assets**:

- Prior office experience with understanding of office procedures and processes.
- Experience with Open Invoice, Cortex, and SAP databases.
- Life-long learner, willing to learn and adapt to new software.

**Responsibilities**:

- Full Cycle Accounting of the Revenue function.
- Approve herbicide records and other documentation generated by our field staff.
- Maintaining daily crew tracking reports and relevant documentation.
- Complete Daily Work reports on the status of program completion.
- Compiling Daily Work reports detailing program completion status.
- Identifying and communicating documentation inconsistencies to management.
- Generate, compile, track, and submit invoices on various billing platforms.
- Oversee all invoices for client approvals, resubmissions, etc.
- Follow up with Customers for AR collections.
- Generating various reports as required.
- Any other administrative tasks as requested.

**Compensation**:
We offer competitive starting wages with potential for overtime. Remuneration will be commensurate with experience. The position involves 8-hour shifts, 5 days per week, with overtime paid at 1.5 times the regular rate after 8 hours/day or 44 hours/week. West Country covers the cost of in-house certifications and training.

THIS JOB DESCRIPTION SERVES TO ILLUSTRATE THE SCOPE AND RESPONSIBILITIES OF THE ROLE AND IS NOT INTENDED TO BE AN EXHAUSTIVE LIST OF DUTIES. YOU WILL BE EXPECTED TO PERFORM OTHER JOB-RELATED TASKS REQUESTED BY MANAGEMENT AND AS NECESSITATED BY THE DEVELOPMENT OF THIS ROLE AND THE DEVELOPMENT OF THE BUSINESS.

**Job Types**: Full-time, Fixed term contract

Pay: From $20.00 per hour

Expected hours: 35 - 40 per week

**Benefits**:

- Casual dress
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (required)

Work Location: In person

Application deadline: 2025-01-31