Office Administrator
1 week ago
Responsible to the Executive Director, the Office Administrator is the main point of contact for our internal and external stakeholders. They are responsible for front office reception and administrative duties to ensure the smooth-running operation of our front office environment.
**Responsibilities**:
1. Manage multi-line phone system, direct calls, take and deliver messages; support with service requests related to phone system.
2. Greets and directs visitors to the Golden Circle.
4. Basic cash handling and accounting functions; processing payments.
5. Prepares outgoing mail for posting as well as distributes incoming mail and faxes.
6. Filing/electronic filing.
7. Sells, renews and records memberships and maintains membership database.
8. Sells and records event tickets and course registrations.
9. Takes frozen meal orders from clients.
11. Creates posters and advertising for programs and upcoming events.
12. Website updates and social media posts as required.
13. Assist Executive Director with various administrative tasks such as: organizing and creating documents using MS Office Suite, assisting with preparation of reports, presentations and the weekly newsletter.
14. Maintain office equipment and systems, address any issues where these systems require support or maintenance.
15. Maintain office supplies inventories; submit supply orders as required.
16. Special projects as assigned by the Executive Director.
17. Organizes facility booking process including ensuring compliance with policy and assisting with organizing coverage for rentals.
18. Understands and acts in accordance with the policies outlined in the Society Policy Manual.
19. Other duties as assigned by the Executive Director.
Pay: $21.00-$22.50 per hour
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
Application deadline: 2025-04-21
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