Administrative Assistant

**Small Town Living, Big City Opportunities**

Ascend LLP is a growth-oriented accounting, tax, and advisory firm with a national presence, proudly serving small and medium-sized businesses in communities across Canada. We are passionate about developing our people, creating opportunities that align with your career aspirations, and supporting you in reaching your full potential.

Come build your future with us

**ADMINISTRATIVE ASSISTANT, ACCOUNTING**

We are seeking an Administrative Assistant, Accounting, to join our team in Stittsville, Ontario. In this essential role, you will be the welcoming face and first point of contact for our office, whether it’s greeting visitors, managing phone calls, or responding to online inquiries. Your role will be crucial in supporting the smooth day-to-day operations of our office and helping to create a positive, welcoming atmosphere for everyone who walks through our doors.

**WHY THIS ROLE?**

This opportunity is perfect for someone who:

- Has a **passion** for partnering with business owners to help them achieve their growth and success goals.
- Thrives in a **forward-thinking** environment that leverages technology and process improvement to deliver innovative solutions.
- Values teamwork and understands that **collaboration** is the foundation of achieving common goals.
- Seeks continuous **growth**, committed to ongoing professional development and learning.
- Prioritizes **flexibility**, recognizing the importance of balancing personal and professional responsibilities to enhance overall well-being.

**WHAT YOU WILL BE DOING**

Administration
- Printing files, assembling client packages, invoicing, scheduling appointments, sign-off from clients, scanning the signed documents
- Order, receive and maintaining appropriate levels of office supplies
- Receiving and recording incoming client payments
- Coordination of out bound client packages via courier or registered mail
- Coordinating inbound mails and checking the post box
- Ensures filing systems are properly maintained both on-site and off-site storage
- Assists with photocopying, scanning, faxing, filing for all office staff
- Client Relations and communication regarding upcoming or past due filling requirements
- Assist in project management tasks, such as coordinating project timelines, tracking progress, and facilitating communication among team members.

Bookkeeping
- Prepare daily and weekly bank deposits and record receipts

Customer Service
- Answering inbound inquires
- Directing clients to the appropriate person
- Problem solving for clients and ensuring their concerns are addressed in a timely manner
- Making and scheduling appointments internally and externally
- Other duties as assigned

**WHAT YOU BRING**
- 3 + years of previous administrative experience
- Diploma, certificate, or degree in office administration would be an asset; equivalent combination of education and experience will be considered
- Strong technical aptitude to learn new systems
- Excellent organization and time management skills; strong attention to detail, verbal, and written communication skills
- Proficiency in Microsoft Office 365 tools; specifically, Word, Excel (basic), Outlook and Teams

**WHAT WE OFFER**

At Ascend, we believe that investing in our people is key to our success. When you join our team, you can expect:

- A Supportive Culture that prioritizes collaboration, innovation, and meaningful connections.
- Growth Opportunities and continuous support for professional development and career advancement.
- A focus on work-life integration to help you balance personal and professional priorities.
- A well-rounded benefits package designed to support your overall well-being.

**HOW TO APPLY**

Ready to elevate your career? Send your cover letter and resume as a single document.

**OUR COMMITMENT TO DIVERSITY**

At Ascend, we celebrate and value the unique perspectives that diversity brings. We are committed to creating an inclusive workplace where everyone—regardless of race, religion, ability, gender identity, or orientation—feels empowered to succeed.

**Benefits**:

- Employee assistance program
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

Application question(s):

- Are you eligible to work in Canada?

Work Location: In person