Receptionist/administrative Assistant

3 days ago

Kanata, Canada Capital Psychological Full time

**About the Opportunity**
Capital Psychological is a well-regarded psychology clinic located in Kanata, Ontario, offering comprehensive psychological assessments and services to individuals of all ages. We are currently seeking a professional and organized.

**Position Overview**

**Key Responsibilities**
- Administrative Support:_
- Greet and sign in clients upon arrival and manage appointment check-outs
- Schedule assessments and appointments for clinicians using an electronic system
- Manage referrals and update electronic and paper client records in compliance with PHIPA
- Prepare forms, reports, and correspondence as required
- Process payments and generate invoices or receipts as needed
- Maintain the tidiness and readiness of front office and clinical spaces
- Client and Professional Communication:_
- Liaise with referral sources, clients, and caregivers while maintaining strict confidentiality
- Offer empathetic and professional client service, particularly in sensitive or emotionally complex situations
- Operational and Team Collaboration:_
- Assist clinicians with administrative coordination related to their schedules and documentation
- Support general clinic functions such as supply ordering and file organization
- Contribute to improving administrative processes as needed

**Qualifications**

**Required**:

- Diploma in Office or Medical Administration (or equivalent experience)
- Minimum 2 years of experience in a receptionist or administrative role, preferably in a clinical or healthcare setting
- Strong computer skills, including proficiency with Microsoft Office (Word, Excel, Outlook)
- Excellent communication, interpersonal, and time-management skills
- Ability to work independently and with professionalism in a confidential environment

**Preferred Assets**:

- Familiarity with psychological or healthcare terminology
- Experience using Jane or similar electronic medical record systems
- Previous experience in a mental health or private practice setting

**Job Details**
- **Location**: Onsite at Capital Psychological, Kanata, ON
- **Schedule**: Monday to Friday, 12:00 p.m. - 4:00 p.m. (approximately 20 hours per week)
- **Compensation**: Hourly wage, commensurate with experience
- **Start Date**: As soon as possible
- **Employment Type**: Permanent, part-time
- **Requirements**: Clear criminal record check

**To Apply**
Please submit a resume and brief cover letter outlining your relevant experience via Indeed. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

**Job Type**: Part-time

Pay: From $21.00 per hour

Expected hours: 20 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Work Location: In person

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