Administrative Assistant I

**Administrative Assistant I**

Non-Union

LAKERIDGE HEALTH

ADMINISTRATIVE ASSISTANT II

ENGINEERING & INFRASTRUCTURE & SECURITY

REGULAR FULL TIME

8 HOUR DAY SHIFTS

LAKERIDGE HEALTH OSHAWA

**Salary**: $27.367 - $32.006 per hour

UNEX: 2200002672

DUTIES & RESPONSIBILITIES:
Reporting to the Director, Facilities Operations and Business Development, the position of Administrative Assistant is a multi-tasking role providing a variety of administrative duties including payroll administration (Meditech). Maintains a high functioning office in support of the full range of the Director, Facilities Operations and Business Development.

This includes schedule management, information management, making and responding to inquiries, handling correspondences prepares/transcribes correspondence, presentations. Communicates on a daily basis, both verbally and written, with various departments within Lakeridge Health and contractors.

As required, records concise and accurate minutes of meetings as well as other duties as listed above related to committee/meeting support. Maintains an effective monitoring system including tracking, recording and prioritizing all items requiring action for the Director. Processes confidential and sensitive documents/information and ensure that matters are handled in a timely fashion, with attention to detail, accuracy and strict confidentiality. Acts as a focal point of contact between Senior Management Team, Directors, and Managers for requests for information, briefings, issues management etc. Manages Engineering, Infrastructure and Security phones (hardware and software) and assist as necessary. Maintains all applicable LH controlled documents within the department.

QUALIFICATIONS
- Graduate of an Executive or Office Administration Diploma program or significant related experience, preferably in a healthcare environment;
- Significant, advanced experience in an Administrative Assistant role, preferably in a health care setting;
- Excellent communication skills to facilitate effective interaction with all levels of staff, external organizations and contractors with tact and diplomacy. Able to interact with all levels of staff and to promote good relations;
- Familiar with engineering trades and Security terminology;
- Excellent organizational skills including file management. Must be able to manage multiple tasks and provide assistance to multiple individuals;
- Demonstrates initiative, anticipates action and has the ability to work independently and to deadlines;
- Demonstrated history of using discretion in dealing with sensitive issues and maintaining appropriate levels of confidentiality;
- Ability to work in an ever changing environment, meet deadlines and work under pressure;
- Willingness to take on new responsibilities and grow with the position.
- Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices including staff safety, patient

safety and environmental safety and participation in regular in-service education sessions; and
- Proven good attendance record with capability of maintaining this same standard.

**CONDITIONS OF EMPLOYMENT**:
The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Accommodation will be provided in all parts of the recruitment and assessment process as required under Lakeridge Health's Employment Accommodation policy. Applicants need to make their needs known in advance.