Training Administrator

Workplace Education Manitoba (WEM) is seeking a highly motivated individual for the position of Training Administrator - Southern Manitoba to fulfill an important and multi-faceted role who will be reporting directly to the Director of Operations, Southern Manitoba.

**Job purpose**:
The purpose of this role is multi-functional. This role will:

- assist in the coordination of **Winnipeg**WEM Centre activities, workshops, and other programs as requested.
- provide administrative support to the Director of Operations **Southern** Manitoba.
- ensure consistent, engaging, and relevant social media presence for regions led by the Director of Operations for Southern Manitoba.
- work as a team member with all WEM/ESM members.
- analyze reports and data to report financial trends and information.

**Qualifications**:

- 2 years of experience in Administration or Administration Certification or Diploma.
- Proven experience in maintaining social media posts on multiple platforms.
- Demonstrated excellent organizational skills.
- Demonstrated coordination skills with preference of experience in coordinating successful projects/programs that have met timelines and objectives.
- Strong numeracy skills, financial background an asset.
- Ability to build partnerships with individuals and partners.
- Understanding of adult education and working with adult learners would be an asset.
- Understanding of Skills for Success responses (assessment and training) and their implementation would be an asset.
- Strong leadership skills including the ability to be forward looking, to identify change, and to be innovative.
- Ability to change focus readily to adapt to the immediate and ever-changing needs of the organization.
- Excellent verbal and written communication skills.
- Flexible and responsible team member - with schedule to support WEM Centre.
- Detail orientated and can work with a high degree of accuracy.
- Must be self-directed and able to complete projects with limited supervision.
- Strong interpersonal, collaborative and time management skills.
- Ability to handle and maintain confidential information and data in a secure manner.

**Responsibilities**:

- Be a positive and informed representative of WEM/ESM.
- Understand and be able to represent WEM assessments and training responses.

**Winnipeg WEM Centre and other program coordination**:

- Manage activities, coordinate Service Providers, and perform required administrative duties along with Winnipeg WEM Center Site Coordinator.
- Be an active member of the WEM team to bring forward ideas for Skills for Success responses, need or future activities.
- Coordination of workshops and other deliveries as needed to meet objectives and deliverables.
- Maintain partnerships from projects coordinated by this role., or as requested.
- Support evaluation of projects through information and data collection as directed by the Director of Operations.
- Providing support in sourcing information for partnerships, ongoing projects.

**Provide support and assistance to the Director of Operations on day-to-day organizational activities including**:
**Administrative tasks to support this process as needed including but not inclusive to**:

- Receive and send electronic mail using a clear, professional, and pleasant message.
- Arrange and prepare for meetings with internal /external stakeholders.
- Record and prepare minutes of meetings.
- Create, update, and maintain filing systems.
- Monitor and verify operational costs in the monthly cash flow, in coordination with the Director of Operations.
- Updating Director on upcoming rental contract renewals.
- Source resources for Southern WEM centers.
- Provide support and assistance to the Director of Operations on day-to-day organizational activities.
- Assisting in guideline/process document writing.
- Track and document project progression for the region in support of overall budgeting and goal setting for the Director of Operations area(s) of responsibility.

**Support the financial duties of the Director of Operations by**:

- Monitor and verify office expenses in the monthly cash flow, in coordination with the Director of Operations.
- Updating and maintaining financial information for Director of Operations’ dockets of projects within.
- Provide follow-up to vendors regarding payments and outstanding invoices if required.
- Reporting on projects and activities to provide ability for WEM to report activities and outcomes to funder.
- Social Media and Organization of Communication pieces
- Establish and maintain social media presence for Southern Regions through use of platforms including but not inclusive to Facebook and Instagram.
- Assist with updating online calendar for Southern Regions including website and government calendars.
- Coordinating outcome stories for workplace and learners.
- Collecting and organizing approved communication pieces for Southern Regions.
- Other duties as assigned.

**Job Type**:Full Time (37.5 hours p