Real Estate Office Administrator

2 weeks ago

Ancaster, Canada Essential HR Full time

**Company Summary**:
Blair Blanchard Stapleton (BBS) Limited, Real Estate Brokerage, founded in July 1995 by David Blanchard, Gary Stapleton, and Drew Blair, has become a multi-million-dollar firm leading the I.C. & I industry in the Greater Hamilton Bay area. With 21 expert sales representatives, the firm excels in industrial sales and leasing, land sales, office leasing, retail & investment real estate, and appraisals. Their comprehensive approach ensures seamless coordination of all sales and lease transactions. They expanded in July 2012 with a second office in Burlington, continuing their full-service commercial real estate operations. This year, 2025, Blair Blanchard Stapleton Ltd is celebrating 30 years of business.

**Real Estate Office Administrator**

**About the Role**

Join a dynamic and growing commercial real estate brokerage where your organizational skills and positive energy will make a real difference every day. This is a hands-on, in-office role supporting the Office Manager with the daily operations of a busy brokerage. You’ll be at the heart of the team ensuring smooth and efficient administrative processes, supporting a group of experienced agents and brokers, and helping maintain a positive and professional work environment.

**Key Responsibilities**
- Be the first point of contact at reception - answer calls, greet visitors, and represent the brokerage with professionalism and urgency.
- Manage day-to-day administrative tasks with accuracy and attention to detail.
- Support marketing administration, including MLS broker loading and updates to the brokerage website.
- Provide coordination and light content support for social media under the guidance of the Marketing Administrator.
- Maintain office supplies and equipment.
- Act as the point person for all signage orders.
- Keep office files and records organized and accurate.
- Facilitate clear communication flow between agents, brokers, and administrative teams.
- Uphold the highest standards of professionalism, ethics, and teamwork.

**Qualifications - Must Haves**
- 2+ years of office administration or marketing administration experience.
- Strong attention to detail, organizational, multitasking, and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite.
- Reliable, punctual, and committed to working in-office daily.
- Reliable transportation to the office at 1425 Cormorant Road in Ancaster.

**Nice to Have**
- Real estate industry experience.
- Familiarity with MLS broker loading, Lonewolf Back Office, website updates, Publisher, or PowerPoint.
- Knowledge of RECO, TRESA, and FINTRAC compliance.

**Education**
- College diploma or degree in Business Administration or equivalent experience.

**Why Join Us?**

This role offers the opportunity to be a key part of a respected commercial real estate brokerage. If you’re an organized, detail-oriented professional who enjoys keeping a busy office running smoothly, we’d love to hear from you.

BBS is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, colour, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status or any other class or status in accordance with applicable federal, provincial, and local laws.

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