Real Estate Administrator

6 days ago

Ancaster, Canada Michael St. Jean Realty Full time

Ability to work independently with limited direction
- Excellent planning and organizational skills
- A strong sense of urgency, ability to multi-task and to prioritize in a fast-paced environment
- Analytical and problem solving skills
- Extreme attention to detail
- Excellent interpersonal, verbal communication and facilitation skills
- Flexible schedule of weekdays, evenings, and Saturdays
- Computer literacy & professional mannerism
- Superior customer service skills
- Ability to learn industry-specific programs
- Excellent typing skills with a mínimal error ratio
- Able to maintain confidential information
- Able to work independently and as part of a team
- Must have transportation
- Must be available for rotating shifts Monday to Friday 9-3 or 3-9, Plus rotating Saturdays 9-5

Primary Responsibilities:

- Book & confirm all showing appointments as needed
- Order all inventory supplies accordingly including all bathrooms supplies, offices, printers are all stocked
- Boards rooms, offices and kitchen are always in a presentable manner
- Execute listing process from start to finish
- Answer all incoming phone calls directing to team accordingly
- Direct telephone calls and send accurate messages via Broker Bay
- Prepare offers and supplementary documents (waivers, amendments, and other related forms)
- Broker load listings, confirm showing appointments
- Prepare listings and broker load to MLS
- Manage client communication and scheduling
- Manage client and supplier database
- Implement electronic and paper filing of all records
- Establish and maintain good relations with clients
- Greet and direct in-office clients/other associates pleasantly & professionally
- Keep listing packages/forms & office equipment fully stocked
- Perform opening the office and closing the office procedures
- Assist the Broker of record with other administrative duties

**Benefits**:

- Dental care
- Extended health care
- Paid time off

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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