Part-Time Licensed Real Estate Administrator

3 days ago

Ancaster ON LG C, Canada Jake Nicolle Realty Full time $30,000 - $70,000 per year

Position: Part-Time Licensed Real Estate Administrator

Location: Hamilton, ON (In-person and local travel required)

Hours: 10–20 hours/week to start; *Evenings and weekends a must*

Compensation: Salary

About Us

At Robio Nicolle Real Estate Group, we're redefining the client experience in luxury real estate through excellence, integrity, and service. With over half a billion dollars in real estate experience, our team blends expert strategy with a personal touch. We are growing and looking for the right team member to help support our fast-paced success.

Role Overview

We're seeking a fully licensed, highly organized, and adaptable assistant to support our team during our busiest season. This is a part-time, client-facing role with the opportunity to grow. You'll assist with hosting open houses, showings, attending home inspections, vendor bookings, and administrative overflow—ensuring our agents stay focused on closing deals and delivering exceptional service.

Key Responsibilities

  • Host or assist with evening and weekend showings and open houses
  • Call and follow up with new leads to qualify and book appointments
  • Assist with booking vendors (stagers, cleaners, photographers, etc.)
  • Manage and support overflow administrative tasks (listing input, document collection, offer paperwork, etc.)
  • Maintain clear, timely communication with clients and team members
  • Ensure all client interactions reflect the brand's high standard of professionalism and service

Requirements

  • Active Real Estate License in Ontario in good standing with RECO required
  • Proven ability to handle client-facing situations with professionalism
  • Availability to work weekends and evenings as needed
  • Strong organizational skills and a proactive, solutions-oriented mindset
  • Familiarity with platforms like Follow Up Boss, BrokerBay, MLS/MATRIX, DocuSign, etc. is preferred.
  • A reliable vehicle and valid driver's license

Assets

  • Experience in a similar administrative or coordinator role in real estate
  • Sales or lead nurturing experience
  • Graphic design or social media management skills

What We Offer

  • Opportunity to be part of a growing and ambitious real estate brand
  • Flexible part-time schedule with potential to grow
  • Collaborative, energetic team environment
  • Direct mentorship and leadership from top-producing agents

Job Type: Part-time

Pay: $30,000.00-$70,000.00 per year

Expected hours: 10 – 20 per week

Benefits:

  • Flexible schedule
  • Mileage reimbursement
  • Paid time off
  • Work from home

Licence/Certification:

  • Real Estate License (preferred)

Work Location: Hybrid remote in Ancaster, ON L9G 2C2

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