Executive Assistant

_Le français à suivre_

Executive Assistant

**Location**

Hybrid - 2/3 days in office split between Pickering and Toronto offices

**About the Organization**
Since 1961, South Western Insurance Group Limited (SWG) has been a trusted Managing General Agent, offering a wide range of innovative insurance solutions for specialty, niche, and program needs. We proudly provide underwriting expertise to independent insurance brokers across Canada, helping them find the best solutions for their clients.

**Our Nationwide Presence**
Our team operates remotely from coast to coast, ensuring that we are accessible and responsive to our brokers' needs, no matter where they are located.

**Our Commitment to Excellence and Innovation**
At SWG, we are dedicated to excellence in underwriting, risk management, and customer service. We constantly refine our business practices to maintain the highest standards of service and innovation. Our goal is to support our brokers with unparalleled expertise and a proactive approach to finding solutions.

**Our Vision**
“To be the preferred MGA based on superior service and underwriting excellence delivered by knowledgeable staff.”

**Our Culture**
At SWG, we foster a collaborative and supportive work environment. Our employees are encouraged to innovate and grow, contributing to a dynamic and forward-thinking culture. We believe in investing in our people, who are the foundation of our success and the key to our continued growth.

Join us at SWG, where we combine tradition with innovation to lead the way in the insurance industry. Be a part of a team that values excellence, supports professional development, and is committed to making a difference.

**We also offer**:

- Flexible work hours with Hybrid opportunity
- A competitive compensation package
- Comprehensive Health Benefits (SWG pays for most premiums)
- Support of continuing education training and programs

**About the Opportunity**

We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. This role offers an exciting opportunity to work closely with our Executive team, providing essential support to ensure smooth operations and effective management. The Executive Assistant acts on behalf of Optisure Underwriting Services, SWG Specialty Underwriting Services Ltd., and South Western Insurance Group Limited; the responsibilities below may relate to any of the companies.

**Responsibilities & what you’ll be doing**:

- Provide comprehensive administrative support to executive leadership, including managing calendars, scheduling meetings, and coordinating travel arrangements
- Manage expense claims for all corporate credit cards including making purchases and reconciling for billing/payment
- Create and maintain company organizational chart
- Arrange complex travel itineraries, including flights, accommodations, and ground transportation, ensuring efficiency and cost-effectiveness.
- Control courier service
- Order office supplies
- Miscellaneous requests from the Management Team
- Maintain inbox and calendar for Executive Team (scheduling appointments personal/professional and providing reminders as needed)
- Edit PowerPoint presentations
- Work with sensitive information and maintain confidentiality
- Receive all incoming mail taking notice of required actions and due dates to ensure timeliness of response and required actions

**What we look for**:

- 5+ years of experience as an Executive Assistant or in a similar administrative role
- Strong organizational and time management skills, with the ability to prioritize tasks effectively
- Ability to multitask and manage multiple priorities in a fast-paced environment
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
- Ability to handle confidential information with discretion
- Detail oriented and proactive, with a problem-solving mindset
- Bachelor’s degree in business administration or a related field is an asset.

**Commitment to Open Doors**

SWG is committed to creating the best work environment. Our open-door policy is essential in recognizing business issues as they rise and to address the changing needs of our diverse workforce. Challenging management is a component at SWG — some of our best ideas start from a conversation between a manager and a team member.

**Diversity and Inclusion**

SWG is an inclusive and accessible employer, committed to an inclusive, barrier-free recruitment and selection processes. We believe that diversity makes us better business partners and that embracing people’s differences can bring amazing results and fuel innovation. We will work with applicants requesting accommodation at any stage of the hiring process.

**Please inform us if you require any accommodation during the hiring process. We thank all applicants in advance, however only those under consideration will be contacted.**

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