Executive Assistant
4 days ago
Job descriptionHireArt is helping our client, Louise Phillips Forbes, one of New York City's top real estate brokers, find a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions.We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must.The minimum base salary is $90,000, with the opportunity to earn up to $100,000 plus commission incentives (New York RE license required).As an Executive Assistant, you will:Manage, prioritize, and respond to incoming emails via Outlook. This includes handling inquiries, directing them to the appropriate personnel, or responding as Louise.Provide administrative support, including transcription of dictations, texts, and handwritten notes; calendar management; and scheduling appointments.Assist in the preparation and organization of meetings and client reports.Prepare and edit documents as required, like a REBNY financial statement, board package, vendor quotes, etc.Maintain and organize online files, documents, and records using OneDrive, Box.com, Monday.com, and Cloze.Collaborate with various team members to facilitate cross-functional communication and deal flow.Provide end-of-day updates with high-level information on deal status and any outstanding items for the day.Handle confidential and sensitive information with discretion.Occasionally travel to various Manhattan locations as needed.Requirements5+ years of experience as an executive assistant, administrative assistant, or similar role within real estateExperience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales and 80+ in transactionsProficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com, Monday.com, and Cloze)Strong organizational and time management skillsProven problem-solving skills and excellent verbal and written communication skillsAttention to detail and accuracy with the ability to multitask/prioritize tasks effectivelyProactive work attitudeNew York real estate licenseBenefits:Pre-tax commuter benefits Employer (HireArt) Subsidized healthcare benefitsFlexible Spending Account for healthcare-related costsHireArt covers all costs for short and long-term disability and life insurance401k packageCommitment: This is an ongoing contract position staffed via HireArt. It will be available to candidates local to the New York, NY area.HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.
-
Executive Assistant
4 weeks ago
Etobicoke, Canada AppleOne Employment Services Full timeExecutive Assistant Etobicoke (100% in office) $75-100K About the Role Provide high-level Executive Assistant (EA) and Personal Assistant (PA) support to senior leadership Act as a true right-hand partner who proactively anticipates needs and removes tasks from the executive’s plate Own day-to-day office administration and support cross-functional teams as...
-
Executive Assistant
5 days ago
Etobicoke, Canada Axis Auto Finance Full time_Axis Auto Finance is a fintech lender. Building and deploying leading edge technology made us the fastest growing, publicly traded Canadian Auto Finance company. Our agile, high energy culture rewards top performance and we are incredibly proud of the team we have built and are looking for like-minded individuals to help us in our growth trajectory._ - Our...
-
Executive Assistant
24 hours ago
Etobicoke, Canada Young & Mackenzie Distribution Full time**Description** Are you seeking a dynamic position where you are appreciated and where you can truly make a difference? We are a Canadian owned and operated small business in the premium outdoor camping market seeking an Executive Assistant to provide one on one support to the company's 2 CEO's. **Duties & Responsibilities** Manage and execute various...
-
Executive Assistant
2 weeks ago
Etobicoke, Canada CQ Search Group Ltd. Full timeOffice Administrator / Executive Assistant Location: South Etobicoke (Queensway & Kipling) Company : Construction Industry. Work Arrangement: 5 days in office Salary: $65,000 base About the Role The client is a small ,dynamic , close-knit company (under 10 employees) located in South Etobicoke, seeking a highly organized and proactive Office Administrator /...
-
Executive Assistant
5 days ago
Etobicoke, Canada Jean Tweed Treatment Centre Full time**Program/Department Summary** This role supports key operations and leadership roles that support the Centre to ensure an effective governance structure, various stakeholder engagement/ communications, compliance with legislative requirements, fundraising and supports services to women with substance use and/or mental health issues. **Position...
-
Executive Assistant
23 hours ago
Etobicoke, Canada PML Professional Corporation Full timeWe are looking for an executive assistant to assist in the management of three businesses. The businesses you will be assisting with are a legal business, rental property business, and a mortgage administration business. This job will work independently but alongside a law firm located in Etobicoke. Knowledge of QuickBooks is beneficial, but onsite training...
-
Executive Assistant
4 weeks ago
Etobicoke, ON, Canada AppleOne Employment Services Full time €75,000 - €100,000Executive Assistant Etobicoke (100% in office)$75-100K About the Role Provide high-level Executive Assistant (EA) and Personal Assistant (PA) support to senior leadership Act as a true right-hand partner who proactively anticipates needs and removes tasks from the executive’s plate Own day-to-day office administration and support cross-functional teams as...
-
Executive Assistant to The CEO
1 week ago
Etobicoke, Canada RBU Renovations Full timeExecutive Assistant - Construction Industry Company Overview We are a dynamic construction firm specializing in commercial and residential projects, committed to delivering high-quality builds on time and within budget. Our team thrives in a fast-paced environment where innovation meets hands-on execution. We are seeking a highly organized and proactive...
-
Executive Personal Assistant
1 week ago
Etobicoke, Canada Cordeiro Roofing Ltd Full time**About Us** Founded in 1987, Cordeiro Roofing Ltd. had grown into a professional Industrial Commercial and Institutional Roofing & Sheet Metal Contractor servicing most regions in Ontario **Job Overview** The job of the assistant is to ease the workload of the executive by taking on coordinating and administrative duties, leaving the executive to focus...
-
Executive Personal Assistant
1 week ago
Etobicoke, Canada Cordeiro Roofing Ltd Full time**About Us** Founded in 1987, Cordeiro Roofing Ltd. had grown into a professional Industrial Commercial and Institutional Roofing & Sheet Metal Contractor servicing most regions in Ontario **Job Overview** The job of the assistant is to ease the workload of the executive by taking on coordinating and administrative duties, leaving the executive to focus...
