Administrative Assistant, Purchasing

6 days ago

Brampton, Canada City of Brampton Full time

**Job Description**:
**JOB TITLE**:Administrative Assistant, Director of Purchasing

**DEPARTMENT**:Office of the CAO

**POSTING NUMBER**:106889

**NUMBER OF POSITIONS**:1

**JOB STATUS & DURATION**:Full Time Permanent

**HOURS OF WORK**:35 hour workweek

**LOCATION**:Hybrid Model*- when working onsite, you will report to the location of City Hall.

**SALARY GRADE**:2

**HIRING SALARY RANGE**:$59,910.00 - $67,399.00 per annum

**MAXIMUM OF SALARY RANGE**:$74,888.00 per annum

**JOB TYPE**:Management and Administration

**POSTING DATE**:August 13, 2025

**CLOSING DATE**:August 19, 2025

**AREA OF RESPONSIBILITY**:
This position is responsible for providing administrative support and confidential services to maintain efficient operations of the section or division. Exercise judgement to resolve matters which may be political and sensitive in nature. Liaise with management to ensure compliance with corporate and operational service standards and policies. Typically works under general direction.

**KEY DUTIES & RESPONSIBILITIES**

**OPERATIONAL EXCELLENCE AND INTEGRITY**
- Maintain confidentiality based on the requirement to access, review, maintain and distribute sensitive sectional or divisional and organizational communication, materials and records.
- Provide documentation support for disciplinary, grievance and performance matters.

**OPERATION STRATEGY**
- Provide administrative support to a sectional or divisional team of professionals; including preparation, review, processing and distribution of correspondence, presentations and reports.
- Provide administrative assistance in support of business initiatives, programs, processes and projects.
- Develop and implement new tools and methods for the continual improvement and efficiency of practices and processes.
- Maintain files and confidential records to ensure corporate compliance.
- Monitor, maintain and processes sectional or divisional financial, time-entry and budgetary records, reports and transactions.

**LOGISTICAL SUPPORT**
- Ensure all correspondence and scheduling requests are prioritized and urgent matters and conflicts are addressed.
- Book and arrange meetings, conferences, event attendance, resources, travel arrangements and amenities.

**CUSTOMER SERVICE**
- Prioritize requests, direct calls and enquiries to the appropriate level for resolution.
- Coordinate objectives by building relationships with cross-functional departments, management and external stakeholders.
- Provide internal and external customer service by processing and responding to a variety of inquiries and service requests; while adhering to corporate practices and standards.

**COMMUNICATION AND REPORTING**
- Research and assist with the preparation of policies, procedures and reports.

Monitor and update data entry/database and web based records to support time sensitive reporting.

**SELECTION CRITERIA**:
**EDUCATION**:

- Post-secondary Certificate in Office Administration or equivalent experience.

**EXPERIENCE**:

- One to two years experience providing administrative support.
- **_Various tests and/or exams may be administered as part of the selection criteria._

**#LI-Hybrid**

**Interview**:Our recruitment process may be completed with video conference technology.

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