Administrative Assistant

Organizational Unit - University of Victoria -> President's Office -> UVic International -> Global Engagement - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 16 January 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1.0 - Salary Grade - $64,629.00 - $71,504.00 - Additional Posting Information - N/A - Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. - Classification - SL3 - Employee Group: - Exempt Support Staff - Continuing - # of Hires Needed - 1 - Category - Administrative and Support Services - About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. **_An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code._** **_*This position is eligible for a Hybrid Work Arrangement*_** **The salary range for this position is**: - **Recruitment range: $64,629 - $67,486 maximum starting salary** is determined through knowledge, experience and internal equity. - **Performance range: starting salary to max of $71,504** is available through annual performance increases. - Job Summary The Office of Global Engagement (OGE) plays a central role in shaping and implementing UVic’s international identity, vision, and strategy. Towards this end, OGE develops, promotes and supports global partnerships, alliances, and initiatives that advance UVic's strategic goals for internationalization. OGE provides support to UVic’s senior executive team, deans, faculty and staff in furthering their international aspirations and activities. OGE facilitates international relations, promotes awareness, maintains key relationships, and supports senior executive outbound international travel, hosts inbound delegations, leads projects and programs that enhance UVic's diverse intercultural and global environment contributing to UVic’s worldwide reputation as a leading research university. OGE also manages international travel safety in line with UVic’s Off-Campus Activity Risk Management Policy and plays a significant role in coordinating responses to major international incidents. **Position's purpose/function**: - Provide primary administrative support to the Associate Vice-President, Global Engagement (AVPGE) and Director, Global Engagement. - Provide leadership to the OGE Admin staff and ensures that the operational needs of OGE are being met. - Job Requirements **Skills**: - Strong organizational and time management skills with advanced attention to detail - Strong interpersonal and communication skills - Advanced calendaring, word processing and spreadsheet skills; understanding of and ability to learn specialized software or programs - Ability to think strategically and to exercise independent judgment within the parameters of the responsibilities of the office and the work of the AVPGE/Director - High level of self-direction, with an ability to work both independently and as part of a team, with the capability to back-up in other executive areas of responsibility as necessary - Ability to meet and deal effectively with faculty, staff, students and the general public, exercising tact and good judgment and maintaining confidentiality - Flexible in adapting to changing work priorities and able to work in an environment with constant interruptions; able to work under pressure, processing a large volume of work and adhering to multiple deadlines - Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment **Specialized Knowledge/ Education**: - Certificate or diploma in office or business administration - Understanding of office operations, human resources, accounting, purchasing - Familiarity with political, social or cultural issues on campus, particularly those that may directly impact OGE - Knowledge of the regulations, procedures, policies of the University **Experience**: - 3-5 years’ experience in an administrative role - Experience must include: - Providing administrative services to senior staff and office - Handling personal, confidential and highly sensitive information - Extensive experience effectively navigating and using a variety of office equipment, software and programs including (MS office, databases, spreadsheets, etc.) Preference may be given for experience in: - Post-secondary environment - Using large, complex systems (e.g. UVic Careers, FAST, Banner, FAMIS or equivalents) **Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with