Administrative Assistant

6 days ago

Edmonton, Canada Mach 6 Mechanical Ltd. Full time

**Company Overview**

We pride ourselves on top notch repairs, honesty and integrity dealing with our many valued clients.

**Who We Are**

Mach 6 Mechanical is an Edmonton, Alberta based truck & heavy equipment repair shop here to maximize your equipment up time and fleet productivity using tested preventative maintenance programs.

Mach 6 Mechanical is to provide high quality service and maximize your equipment up-time. We are an outfit that operates in all of Alberta and you can be sure that our technicians will keep your fleet safe, productive, and profitable.

**Description**:
**Responsibilities**:
Type letters, reports and other documents

Schedule and confirm service appointments and meetings

Organize files and keep records

Establish and oversee office procedures

Prepare minutes of meetings

Arrange some travel schedules and make reservations

Compile data, statistics and other information for reports

Prepare department budgets

Process work orders (i.e. process all requests received in all AR communication inboxes for example invoice generation requests, address incoming calls, where applicable release work orders upon receipt of payment)

Document processes and maintain service records and manuals (i.e. - work flow, how to procedures, internal tracking spreadsheets)

Create customer credits & refunds

Receive, track, verify, process invoices and related received payments

**QUALIFICATIONS**:
ž High School Diploma Required

ž Excellent File Management Skills

ž Minimum of one (1) year related experience

ž Strong customer service skills

ž Organizational and time management skills with an ability to handle multiple competing requests

ž Strong communication skills (both oral and written)

ž Excellent attention to detail

ž Familiarity with full cycle accounting is an asset

Mach 6 Mechanical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status, sexual orientation, gender identity or any other characteristic protected by law.

Administrative Duties:

- Supporting service manager with administrative tasks
- Sorting and sending mail
- Answering and routing phone calls
- Greeting visitors in a friendly manner
- Assisting with Sitedocs, ISN, Avetta & Complyworks upkeep

Work Remotely
- No

**Job Types**: Full-time, Permanent

Pay: $20.00-$30.00 per hour

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift

**Experience**:

- Administrative: 5 years (preferred)
- Safety: 1 year (preferred)
- Customer service: 2 years (preferred)
- Book Keeping: 1 year (preferred)

Work Location: In person

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