Project Administrative Assistant

1 week ago

Montréal, Canada Pomerleau Full time

**General Information**:

- Job Location-
- Montreal, QC
- Quebec, QC
- St. Flavie, QC- Date Published- 23-Sep-2025-
- Department- Administration-
- Employment Type- Permanent-
- Working Arrangement- On-Site-
- Role Type- Full-Time- Ready to build your career? We want to hear from you.-
- As an Administrative Assistant on the project team in Sainte-Flavie, within Pomerleau’s Civil & Infrastructure operations, you will play a key role in supporting project teams with essential administrative tasks. Working on large-scale construction projects—ranging from $1.5 million to over $1 billion—you will contribute to updating project documentation, managing meeting schedules, and coordinating project resources.-
- What you will do:

- Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
- Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
- Diligently assist with key documentation and drafting of contract award letters.
- You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
- Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
- Proactively adapt to all project changes, updating project presentations accordingly.
- Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.This role could be for you if you have:

- 2+ years’ administrative experience working in a fast-paced environment.
- A College Diploma in Office Administration, or a combination of education and industry experience.
- A knack for working with MS Office suite.Additional Assets Include:

- You have previous knowledge of the construction industry.- Benefits- RRSP with up to 5% employer matching-
- Hybrid work model for corporate roles
- Employee stock ownership program
- Career growth through real development opportunities
- Transit pass reimbursement — get to work for free
- Minimum 4 weeks of vacation from day oneFor the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

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