Administrative Assistant

7 days ago


Montréal, Canada Pomerleau Full time

**General Information**:

- Job Location
- Montreal, QC
- Date Published
- 14-Aug-2025
- Department
- Project Management
- Employment Type
- Permanent
- Working Arrangement
- Hybrid
- Role Type
- Full-Time
- Ready to build your career? We want to hear from you.
- As a Project Administrative Assistant working within Pomerleau's Civil & Infrastructure team, you will play a key role in supporting project teams in their essential administrative tasks. Working on large-scale construction projects - ranging from $1.5 million to over $1 billion - you'll help update project documentation, meeting schedules and coordinate project resources.
- What you will do:

- Assist project assistant with billing tasks and other follow-ups;
- Use of Office 365 (Outllook, Word, Excel, Teams)
- Reconcile work orders and invoices and submit for approval and processing.
- Scan and rename all delivery bills;
- Categorize all documents in the project tree (tickets, invoices, manifests, AC, etc.).
- Enter daily data for various items (concrete tickets, stone tickets, trucking tickets, etc.) into our in-house software for efficient cost tracking.
- Learning different software (HCSS, CMIC), familiarization with Pomerleau acronyms;
- All other related tasks according to specific project needs.
- List of project phases to be updated
- Invoice management for ''cost+'' project (voucher query).

This role could be for you if you have:

- Two years' administrative experience in a fast-paced environment.
- Ability to work with MS Office suite and Adobe.
- Benefits
- RRSP with up to 5% employer matching
- Hybrid work model for corporate roles
- Employee stock ownership program
- Career growth through real development opportunities
- Transit pass reimbursement — get to work for free
- Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.



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