Accounts Receivable

**Accounts Receivable & Invoicing Coordinator**

**Location**: Edmonton, AB (On-Site Only)
**Schedule**: Monday-Friday, 8:00 AM - 5:00 PM
**Employment Type**: Full-Time, Permanent
**Start Date**: January

**Benefits**: Eligible after 90 days
**Reports To**: Darren
**Placement Fee**: 20%
**Guarantee**: 90 Days
**Payment Terms**: Net 45

**About the Role**

Our client is seeking a highly organized and assertive **Accounts Receivable & Invoicing Coordinator** to join their fast-paced construction operations team. This is a **brand-new role**, created to support growing demand and provide tighter financial oversight across multiple unionized, seasonal projects.

This position is ideal for someone who thrives in a busy, deadline-driven environment, understands the pace and complexity of construction operations, and brings a disciplined, proactive approach to billing, AR, tracking hours, and following up with clients.

This is an **in-office role only** due to the close connection required with Operations, Project Managers, and field data.

**Key ResponsibilitiesInvoicing & Billing**
- Aggregate job data from Operations and Project Managers to create accurate invoices.
- Prepare, review, and issue invoices for **fixed-price** and **time-and-materials** projects.
- Understand project-specific nuances and ensure billing aligns with contractual requirements.
- Compile supplier invoices, backup documentation, and project cost data for billing packages.
- Manage unique and custom billing scenarios typical to construction and union environments.

**Accounts Receivable**
- Manage full-cycle AR, including issuing invoices, tracking aging, and maintaining clean records.
- Follow up with clients regularly regarding outstanding payments.
- Confirm payment dates, chase overdue accounts, and escalate when required.
- Reconcile payments and ensure they are applied accurately and on time.
- Maintain proactive communication with clients and internal teams.

**Data Management & Software**
- Maintain job hours and field data — currently tracked through Excel.
- Support implementation and adoption of new systems:

- **HeavyJobs** (fixed-price job management)
- **ClearStory** (time-and-material billing)
- Ensure accurate data entry, reporting, and cross-functional consistency.

**Operational Support**
- Work closely with Operations to ensure all required job details, hours, and cost info are complete.
- Maintain well-organized invoicing records, job files, and backup documentation.
- Support busy seasonal periods (limited time off during peak months).
- Communicate directly and professionally with clients, suppliers, and internal teams.

**Qualifications**
- 2+ years of experience in **accounts receivable, invoicing, billing, or financial administration**, ideally in:

- Construction
- Industrial
- Manufacturing
- Or other high-volume, project-based industries
- Experience with union environments or seasonal work cycles is an asset.
- Strong Excel skills — able to manage hours tracking, data aggregation, and basic formulas.
- Familiarity with job-costing, T&M billing, or project-based invoicing is strongly preferred.
- Experience with HeavyJobs, ClearStory, or similar software is an asset, but not required.

**Who You Are (Personality & Work Style)**
- Direct communicator — comfortable asking for clarity and pushing for information.
- Highly organized, structured, and detail-driven.
- Persistent and proactive — not afraid to chase payments or follow up multiple times.
- Thick-skinned and able to take coaching/criticism constructively.
- Self-starter with a “get it done” attitude.
- Thrives in a busy, fast-moving construction environment.
- Accountable, reliable, and able to manage competing priorities.
- Understands the pace and dynamics of unionized crews and seasonal workloads.

**Job Types**: Full-time, Permanent

Pay: $51,000.00-$56,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Application question(s):

- Do you have experience in environmental consulting, drilling (water well, environmental, or geotechnical), or technical industrial supply?
- Are you able to work 100% on-site in Edmonton, Monday to Friday from 8:00 AM to 5:00 PM?

Work Location: In person