Executive Assistant

2 weeks ago

Guelph, Canada Guelph CHC Full time

**Job Title: Executive Assistant**

**Program Area: Corporate**

**Hours/Week: 28 hours per week**

**Employment Status: 6 months contract with possibility of extension**

**What We Live By**:

- **Our Vision**:A community without barriers to health and wellbeing.
- **Our Mission**:We work with our community to promote and sustain health and wellbeing for all.
- **Our Values**:Compassion, Social Justice, Courage, Integrity, Adaptability.

**Guelph Community Health Centre prioritizes people who face barriers to health and accessing services, and people who identify as**:

- Homeless or at risk of homelessness
- Living on low income
- newcomers to Canada with language barriers
- Having moderate to severe mental health and/or addiction issues
- Having moderate to severe disabilities
- Indigenous First Nations, Inuit and Métis
- Black, mixed race and racialized populations
- Experiencing intersectional oppression
- 2SLGBTQIA+
- Vulnerable children and their families experiencing conflict, isolation or attachment struggle

The Executive Assistant will provide administrative and executive support to members of the senior leadership team.

**PRINCIPAL JOB DUTIES**:

- Provides executive administrative services to the senior leadership team including filing, drafting of correspondence and reports, travel and meeting arrangements, and calendar management
- Maintains and enhances a central corporate filing system (both paper & electronic) including a standardized documentation system.
- Provides support for the leadership team and board of directors, including minute taking, preparation of agendas, and making arrangements for scheduling of meetings
- Helps manage agency’s accreditation process
- support maintenance of agency’s policies and procedures
- Maintains and supports development of efficient computerized databases related to corporate functions, such as membership, client and agency lists
- Provides support for the management team during special projects and events

**KNOWLEDGE, SKILLS & ABILITIES**:

- Post-secondary education relevant to this position
- Three - five years of proven experience in office or business administration
- Advanced computer skills including Microsoft Office suite
- Experience working with community boards of directors, management teams
- Effective written and oral communication skills
- Effective time management, decision making and organizational skills
- High level of confidentiality
- Critical thinking and problem solving

We thank, in advance, those who apply, but will contact only those who qualify for interviews.

If at any stage in the selection process you require accommodation, please let us know the nature of the required accommodation.

We require that all finalist applicants undergo a Criminal Record Check and Vulnerable Sector Screen through their local Police Services Branch prior to start date.

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