Administrator

14 hours ago

Leduc, Canada Frank's Field Project Services Full time

Title: Administrator - FFPS Division

Are you able to effectively prioritize and manage your time in a fast-paced environment? Do you have strong verbal and written communication skills? Are you attentive to detail with great administration and record keeping abilities? If so, you may be perfect for this office position

**QUALIFICATIONS**
- 1-2 years' office administration experience
- Excellent verbal and written communications skills
- Intermediate computer skills including Word, Excel, and Outlook
- Experience in Aims would be a bonus
- Strong administration and record keeping skills
- Basic administrative/accounting math skills
- Advanced prioritization and coordination of time-sensitive tasks
- Maintain a professional attitude and positive outlook
- Ability to build trusting relationships with management, co-workers, business partners, and clients
- Strong interpersonal skills (listens well, communicates consistently with the team, confronts issues openly and honestly, able to handle criticism and learn from mistakes)

**Employee Duties**:
**Key Responsibilities**:
Personnel Related:

- Coordinate submission of new hire packages
- Time sheets
- Review time sheets submitted from jobs for completeness and accuracy and submit to payroll for processing

Billing:

- Coordinate and assist with preparation of LEM’s for time and material jobs
- Perform oversight to manually created LEM’s to validate accuracy and completeness
- Follow up on outstanding unsigned LEM’s
- Prepare invoices for time and material jobs
- Reconcile invoices to invoice log

Accounts Receivable
- Confirm that clients have been contacted to validate they have received their invoice
- Work with VP to follow up on outstanding AR

Accounts Payable
- Review and validate invoice coding
- Coordinate submission of approved invoices for payment
- Facilitate generating/obtaining reports required by Operations Manager

HSE:

- Support Daily HSE Requirements
- Managing HSE Stats, if required

Pay: $20.00-$24.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Life insurance
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

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