Accounting and Administrative Assistant

6 days ago

London, Canada HMA Construction Inc. Full time

**Responsibilities**:

- Accounts Payable Management
- Assist process vendor invoices, ensuring accuracy and proper documentation
- Assist in ensuring timely payment of invoices, addressing discrepancies with

vendors as needed.
- Maintain organized records of payable transactions and vendor accounts.
- Credit Card Receipt Management
- Collect and organize credit card receipts.
- Ensure receipts are properly coded to the correct projects or expense categories.
- Obtain missing receipts in a timely manner.
- Assist in reconciling credit card statements with receipts and address any

discrepancies.
- Support for the In-House Accountant
- Assist with data entry and reconciliation of accounts, including accounts

receivable, general ledger entries, and job cost tracking.
- Assist with and manage accounting tasks during the in-house accountant's time

off.
- Assist in tracking and reconciling project expenses, ensuring accurate allocation

to the correct cost codes.
- Internal Controls and Compliance
- Ensure compliance with internal policies regarding accounts payable, receipts,

and expense documentation.
- Assist with maintaining and enhancing internal financial controls.
- Administrative Support
- Respond to inquiries from vendors, and management regarding

financial transactions and records.
- Maintain a well-organized system for invoice and receipt filing, both physical and

digital.
- Maintain and update the calendar, schedule meetings, and set reminders.
- Assist with planning and coordinating schedules, appointments, and travel arrangements.

**Qualifications**:

- Education and Experience:

- A diploma or degree in accounting, economics, or finance is preferred, or

equivalent experience in accounting and administrative work within the service industry.
- Technical Skills:

- Experience and familiarity in QuickBooks Online for managing financial

transactions.
- Knowledge of Microsoft 365, specifically Excel.
- Strong computer literacy, including familiarity with accounting software and
- Key Characteristics:

- Ability to learn quickly and adapt to new processes or software.
- Capacity to work independently with mínimal supervision while maintaining

accountability.
- Excellent under pressure, with the ability to manage multiple tasks and deadlines

effectively.
- Strong attention to detail and organizational skills.

**Job Types**: Full-time, Part-time

Expected hours: 30 - 40 per week

Schedule:

- Monday to Friday

**Experience**:

- Accounting: 3 years (required)
- Bookkeeping: 3 years (required)

Work Location: In person

Expected start date: 2025-03-03

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