Executive Operations Assistant

2 weeks ago

Kirkland, Canada DLCGreenteam Landscaping Full time

**Job Summary**

This role is responsible for streamlining workflows, integrating business systems, and monitoring key performance processes to ensure efficiency, scalability, and accountability. Acting as a right hand to executive leadership, the Executive Operations Manager bridges high-level strategy with on-the-ground execution—ensuring the company operates with precision, clarity, and continuous improvement.

**Responsibilities**
- Compile data to produce company dashboards that guides performance
- Monitor project costs, prevent overruns, and authorize expenditures in line with allocated budgets
- Collaborate with procurement teams to order materials and equipment; verify delivery and cost accuracy
- Updating and ensuring accuracy of job costing file
- Review and approve change orders, ensuring cost and timeline impacts are documented and managed
- Lead the implementation and continuous refinement of operational systems, tools, and processes that drive efficiency, transparency, and scalability across construction projects
- Identify bottlenecks, inefficiencies, and opportunities for improvement; design and execute solutions that enhance workflow, communication, and accountability
- Manage sales and design pipeline from pre-sale steps to pre-execution steps in collaboration with sales team, CEO and landscape design team.
- Ensure projects meet tender-specific, local and provincial regulations, where applicable

**Requirements**:

- Expert knowledge of Microsoft office
- CAD or other design tools, _is an asset_
- Knowledge on landscaping best practices and norms _is an asset_
- Knowledge on hardscape and plant materials _is an asset_
- **Highly** structured and organized
- Ability to put in the time necessary during busy peaks in season
- The ability to identify an issue/inefficiency and fix the issue with a system or process
- Ability to manage other deadlines on top of their own
- Basic knowledge of accounting softwares (ie; QuickBooks) _is an asset_
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and data entry tools.
- Excellent communication skills—both written and verbal—and strong organizational abilities.
- Prior experience supporting executives or in personal assistant roles is preferred.

Pay: $50,000.00-$75,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- Vision care

Work Location: In person

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