Workforce Planning Coordinator

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
- The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
- As the Workforce Planning Coordinator, you will support and collaborate with Water Services leadership regarding staffing decisions and staff movements; as a result, this position must maintain a working knowledge of collective agreements, Water Services specific policies, labour laws, procedures and processes. This position utilizes discretion in releasing confidential information, collaborates and advises management on decisions surrounding staffing and business plans. Primary duties include:

- Determine and schedule the placement of approximately 500+ full time and seasonal staff (Local 37 and 709) for the preparation and completion of the daily and weekly work assignments, training and vacation. Manage, reconcile and coordinate relief, positions and seniority, as well as supporting programs.
Collaborate with internal, external trainers and facilitators to coordinate learning and development training courses, including those required to comply with regulatory and legislative standards and specific needs of The City and Water Services.
Manage seniority, position and eligibility lists, confidential items and employee records according to the collective agreement business needs, practices and policies.
Coordinate appropriate work placement for employees returning from short and extended absences.
Coordinate seasonal recruitment and layoffs, by determining the number of new seasonal to be hired, organizing start dates and coordinate security checks for all new seasonal.
- **Qualifications**
***A completed 1 year certificate in office administration and at least 5 years of job-related experience.
Intermediate proficiency in Microsoft Office (Word, Excel, Access) and PeopleSoft Human Capital Management (HCM) is required.
Possess working knowledge of collective agreements, policies, labour laws, procedures and processes and Freedom of Information and Protection of Privacy (FOIP) requirements.
Experience within a unionized environment and the ability to work with confidential and sensitive information is required.
Previous experience using Workforce Telestaff and/ or UKG Dimensions would be considered an asset.
Excellent interpersonal skills along with strong organizational, communication, and customer service skills are required for success in this role.
- **Pre-employment Requirements**Successful applicants must provide proof of qualifications.
- Union: CUPE Local 38
- Business Unit: Water Services
- Position Type: 1 Temporary (up to 18 months)
- Location: 625 25 Avenue S.E.
- Compensation: Pay Grade 7 $33.33 - 44.60 per hour
- Days of Work: This position works a 5 day
- work week with 1 day off in a 3 week cycle.
- Hours of work: Standard 35 hour work week
- Audience: Internal/External

- Job ID #: 308172