Administrative Assistant

6 days ago

Montréal, Canada TW Insurance Services (TWIS) Full time

Company Description

When you join the TWIS team, you are joining a community of like-minded professionals where your opinions are valued and expected. You will have the opportunity to provide feedback on departmental goals, to work collaboratively with others, and to continuously improve your professional skills. Regardless of your role or your location, you are joining a community where every employee contributes to the evolution of our culture and our brand. Our team is currently looking for a/an:
**Administrative assitant**

**Job Description**:
As a member of our team, your responsibilities will include:

- Processing daily correspondences, which includes reviewing, sorting, completing, and routing incoming department correspondence. Initiates communications as required.
- Maintain office supplies inventory and place orders when required
- Assisting with deliveries and shipments as required i.e. sending and accepting packages
- Completing administrative requests, which includes assembling information and documents, inputting information into spreadsheets, scanning and filing documents.
- Liaison with facility management vendors (cleaning, catering, and security to ensure the office runs smoothly).
- Completing invoicing functions and manually transacts invoicing for specific carriers.
- Providing quality service while adhering to customer service standards and keeps information confidential to protect operations.
- Oversee and support all administrative duties in the office and ensure the office operates smoothly.
- Identify opportunities for process and office management improvement.
- Organize repairs and upgrades
- Performing certain onboarding tasks
- Perform receptionist duties - greet visitors and answer direct calls.
- Performs other aministrative duties with competence, as assigned

**Qualifications**:

- A secondary school diploma.
- A minimum of one year’s experience in an office environment.
- The ability to communicate in French & English.
- Exceptional communication skills and professionalism.
- Superior time management and organizational skills to manage competing priorities.
- Excel proficiency is an asset

Additional Information
**What we offer**:

- Competitive salary and bonus structure
- Industry-leading employer-paid group benefits that start on your first day
- Defined benefit pension plan
- 100% coverage of continuing education and licensing fees (including RIBO and AIC courses)
- Flexible work from home and hybrid options
- Opportunities for advancement
- OTIP and its group of companies strive to create an accessible and inclusive work environment where everyone is treated with respect and dignity. Upon individual request, we will endeavour to remove any barrier to the recruitment and selection processes and provide accommodations for persons with disabilities._
- As a business, we protect what matters most to our members. As an employer, we value what matters most in our workplace. Together, this includes fostering a diverse, equitable and inclusive environment for all. We are committed to learning and evolving so we can continue to celebrate what makes us special. You are who you are, and our differences are what make us unique._

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