Executive Assistant/administrative Assistant

2 weeks ago

North York, Canada The Zadegan Group Full time

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RESPONSIBILITIES
- Assist and prepare all transactional paperwork such as CMAs, offers, amendments, agency forms, waivers, etc.
- Assist and prepare all listings paperwork such as Listing Agreements, Working with a Realtor, Schedule B, FINTRAC, etc.
- Organize and maintain electronic files
- Organizing client/agent events; Christmas Parties, Client Appreciation Events, etc.
- Contribute to team effort by accomplishing results when necessary for property presentation related errands or tasks
- General CRM use and data input. Must be a quick learner to understand our technology stack and know how to use them.
- Update our listings inventory sheet when we get new listings.
- Pull Data Reports from CRM and other technology we have to simplify processes and increase agent productivity and system flow. Create presentation for executive meeting with all data reports.
- Update information on prehomes.ca for certain projects (when needed) - Watermark information, update backend of website.
- Social Media Experience, creating content schedule and creating quality content for Prehomes Social Media and The Zadegan Group social media.
- Experience in Real Estate forms and paperwork - listing agreement, buyer representation agreement, agreement of purchase and sale, etc.
- Experience with Google Drive in organizing paperwork for agents and file compliance. Ensuring files are all up to date and all files are completed correctly.
- Experience in Skyslope/transaction management software.
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SKILLS AND ATTRIBUTES
- Ability to translate agent’s communication and deliver results with mínimal supervision
- Follow instructions thoroughly and work well as part of a team with great interpersonal skills
- Highly organized and good self management skills
- Excellent English language communication skills: written and spoken
- Ability to work in a fast-paced environment, respond to quick turnaround times and take initiative.
- Anticipate workflow and think ahead.
- Excellent critical thinking and problem-solving skills.
- Dedicated and willing to put in extra time when needed.
- Retain a ‘can do’ attitude and positive mindset.
- Familiar with technology and how to use technology. We are a fully cloud-based team.
- _

EXPERIENCE
- Past real estate administration experience (2 years minimum)
- Experience in online property portals (TREB, DocuSign, WEBForms, Realtorlink, GEO, MPAC, etc.)
- Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) & GSuite
- Experience in self/project management
- Experience of using a CRM system.
- Experience in data entry, reporting and workflow monitoring platforms.
- Social media experience
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PLUS
- Experience In Hubspot Is A Plus But Not Mandatory
- _

This is a hybrid position. Licensed assistants are welcomed but not mandatory. Experienced Real Estate Executive Assistant for an Agent, Team or Brokerage is mandatory.

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