Executive Assistant/administrative Assistant

3 days ago

North York, Canada The Zadegan Group Full time

_

RESPONSIBILITIES
- Assist and prepare all transactional paperwork such as CMAs, offers, amendments, agency forms, waivers, etc.
- Assist and prepare all listings paperwork such as Listing Agreements, Working with a Realtor, Schedule B, FINTRAC, etc.
- Organize and maintain electronic files
- Organizing client/agent events; Christmas Parties, Client Appreciation Events, etc.
- Contribute to team effort by accomplishing results when necessary for property presentation related errands or tasks
- General CRM use and data input. Must be a quick learner to understand our technology stack and know how to use them.
- Update our listings inventory sheet when we get new listings.
- Pull Data Reports from CRM and other technology we have to simplify processes and increase agent productivity and system flow. Create presentation for executive meeting with all data reports.
- Update information on prehomes.ca for certain projects (when needed) - Watermark information, update backend of website.
- Social Media Experience, creating content schedule and creating quality content for Prehomes Social Media and The Zadegan Group social media.
- Experience in Real Estate forms and paperwork - listing agreement, buyer representation agreement, agreement of purchase and sale, etc.
- Experience with Google Drive in organizing paperwork for agents and file compliance. Ensuring files are all up to date and all files are completed correctly.
- Experience in Skyslope/transaction management software.
- _

SKILLS AND ATTRIBUTES
- Ability to translate agent’s communication and deliver results with mínimal supervision
- Follow instructions thoroughly and work well as part of a team with great interpersonal skills
- Highly organized and good self management skills
- Excellent English language communication skills: written and spoken
- Ability to work in a fast-paced environment, respond to quick turnaround times and take initiative.
- Anticipate workflow and think ahead.
- Excellent critical thinking and problem-solving skills.
- Dedicated and willing to put in extra time when needed.
- Retain a ‘can do’ attitude and positive mindset.
- Familiar with technology and how to use technology. We are a fully cloud-based team.
- _

EXPERIENCE
- Past real estate administration experience (2 years minimum)
- Experience in online property portals (TREB, DocuSign, WEBForms, Realtorlink, GEO, MPAC, etc.)
- Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) & GSuite
- Experience in self/project management
- Experience of using a CRM system.
- Experience in data entry, reporting and workflow monitoring platforms.
- Social media experience
- _

PLUS
- Experience In Hubspot Is A Plus But Not Mandatory
- _

This is a hybrid position. Licensed assistants are welcomed but not mandatory. Experienced Real Estate Executive Assistant for an Agent, Team or Brokerage is mandatory.

  • Executive Administrative Assistant

    2 weeks ago

    North York, Canada Reframe Psychology Clinic Full time

    **Executive Assistant** **Reframe Psychology Clinic** **Full-time, Permanent Position** **Required Skills**: - Solid computer and internet skills - Knowledge of Jane practice management platform an asset - Excellent interpersonal skills - Sensitive, warm, and friendly with patients - Exceptional professionalism - Superior time management and...

  • Executive Administrative Assistant

    2 weeks ago

    North York, Canada Reframe Psychology Clinic Full time

    **Executive Assistant** **Reframe Psychology Clinic** **Full-time, Permanent Position** **Required Skills**: - Solid computer and internet skills - Knowledge of Jane practice management platform an asset - Excellent interpersonal skills - Sensitive, warm, and friendly with patients - Exceptional professionalism - Superior time management and...

  • Executive Assistant

    1 week ago

    North York, Canada Sheaves Capital Full time

    **About us** Our goal is to provide working capital solutions to Canadian businesses. **Job Overview** We are looking for a highly organized and professional Executive Assistant to provide administrative support to our executive team. This role includes running office errands as needed and requires a valid driver's license. **Key Responsibilities** -...

  • Executive Assistant

    2 weeks ago

    North York, Canada Broker's Playbook Full time

    **Job Title**: Executive Assistant **Location**: Hybrid **Company**: Playbook International Media Corp. **Job Overview**: As the Executive Assistant (EA) to the Founders, you will serve as the right-hand support for two dynamic and fast-paced executives. The role requires a high level of confidentiality, excellent communication skills, and the ability to...

  • Executive Assistant

    6 days ago

    North York, Canada THE EMPIRE LIFE INS. CO Full time

    **Executive Assistant**: **(Location: Hybrid - Greater Toronto Area; York Mills)** Empire life is looking to hire an Executive Assistant to join our team! As the Executive Assistant to two senior executives, you will work in a hybrid working arrangement to support all the executive’s administrative needs. **Why pursue this opportunity**Impactful work** -...

  • Executive Assistant

    3 days ago

    North York, Canada Second Bind Full time

    We are looking for an Executive Assistant who will provide administrative support to the management. **Key Responsibilities**: - **Bookkeeping**: Maintain accurate financial records, including expense tracking, invoice and vendor payment management, ensuring transparency and accountability in financial transactions. - **Organized Administrative Support**:...

  • Executive Assistant

    3 days ago

    North York, Canada Sweets from the Earth Full time

    Executive Assistant to the Vice President **Company**: Sweets from the Earth **Location**: York University Heights **Job Type**: Full-time Here we grow again! Named one of Canada’s fastest growing companies for the 7th consecutive year, Sweets from the Earth, is looking for an Executive Assistant to join our corporate office immediately! As a proud...

  • Executive Assistant

    5 days ago

    North York, Canada Z2H AI INC. Full time

    **Overview** **Responsibilities** - Manage executive schedules, including appointments, meetings, and travel arrangements. - Serve as the first point of contact for internal and external communications, demonstrating excellent customer service skills. - Maintain organized filing systems, both physical and digital, ensuring easy access to important...

  • Executive Assistant

    4 days ago

    North York, Canada PRIME TIME HR Full time

    **Job Duties**: - Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements - Prepare and edit correspondence, reports, and presentations - Coordinate and prioritize incoming requests and ensure timely responses - Maintain confidential files and records - Assist with budgeting...

  • Executive Assistant

    4 weeks ago

    North York, Canada TGA Group Full time

    TGA GROUP is a family-owned and operated, one source provider of development, construction services, leasing and property management services throughout our portfolio of customers and properties. Our integrity, combined with diligence, passion and strong leadership allow us to create long term value down to the last detail. We strive to create spaces that...