Executive Assistant

Executive Assistant to the Vice President

**Company**: Sweets from the Earth

**Location**: York University Heights

**Job Type**: Full-time

Here we grow again Named one of Canada’s fastest growing companies for the 7th consecutive year, Sweets from the Earth, is looking for an Executive Assistant to join our corporate office immediately

As a proud plant-based manufacturer with an emphasis on organic and non-GMO ingredient sourcing, we boast a reduced-footprint operation compared to conventional food manufacturers. We are a customer driven organization catering to special diets and allergies while focusing on sustainable agriculture and the green food industry. Areas of focus are Nut-free, Gluten-free & Sugar-free.

**Summary**:
We are seeking a highly organized and proactive Executive Assistant to join our dynamic team at Sweets from the Earth. As the Executive Assistant, you will provide comprehensive administrative support to our executive team, ensuring smooth operations and enabling them to focus on strategic initiatives. This role requires exceptional attention to detail, strong communication skills, and the ability to handle sensitive information with the utmost confidentiality and urgency.

**Responsibilities**:

- Act as a trusted liaison between the executive team and internal/external stakeholders, maintaining professional and effective communication.
- Manage executive calendars, schedule appointments, and coordinate meetings, ensuring efficient use of their time.
- Prepare and review correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
- Conduct research, compile data, and prepare briefing materials to support decision-making processes.
- Coordinate travel arrangements, including flight bookings, hotel accommodations, and transportation logistics.
- Handle expense reporting, budget tracking, and invoicing for the executive team.
- Assist in organizing company events, conferences, and meetings, including logístical arrangements and material preparation.
- Maintain and update confidential files, records, and databases, exercising discretion and confidentiality at all times.
- Prioritize and manage multiple projects simultaneously, following through on tasks to completion.

**Requirements**:

- Bachelor's degree or equivalent work experience in a related field.
- 3+ years experience as an Executive Assistant or similar administrative role, preferably supporting C-level executives.
- Excellent written and verbal communication skills, with the ability to draft professional correspondence and communicate effectively with various stakeholders.
- Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and meet deadlines.
- Proficiency in MS Office suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management tools.
- Strong problem-solving abilities and the capacity to work independently, exercising sound judgment and decision-making skills.
- Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism.
- Flexibility to adapt to changing priorities and a fast-paced environment.
- Strong interpersonal skills and a team-oriented mindset.

If you are a highly motivated individual who thrives in a challenging and supportive environment, we invite you to join our team as an Executive Assistant. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth. To apply, please submit your resume, along with a cover letter highlighting your relevant experience and why you are interested in this position.

Sweets from the Earth is an equal opportunity employer. We value diversity and are committed to creating an inclusive and welcoming environment for all employees.

**Salary**: $65,000.00-$70,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- North York, ON M3J 2N7: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Assisting a C-level executive: 3 years (required)

Work Location: In person