Executive Assistant/office Manager

Are you a high-level and experienced Administrator who wishes to show off your talents in a workplace that values you? Do you feel fulfillment and personal satisfaction when you help others? Can you juggle multiple tasks, keep order in the office, and notice the most minor details simultaneously? If you answered a big **YES **to all of these questions, prepare your resume and daily planner, because we want to hear from you

Now for the good stuff - who we are :) At BubbleUP we value transparency, results, and fun. We laugh A LOT and work hard at the same time. We encourage a positive work/life balance, offer annual PTO, and believe in regular employee recognition. If you enjoy an impromptu Nerf gun war (started usually by our CEO), being in a meeting and watching a co-worker ride by on our Google bike, and a selection of really great coffee, lattes, and teas, we encourage you to read the boring stuff below

**Now, the boring stuff. What you’ll do**:

- Calendar management for the CEO (professional and personal)
- Keep our CEO on schedule, organized, and informed
- Calendar management for client and team meetings as needed
- Front desk reception duties (greeting clients, answering phones, accepting deliveries)
- Organize documents and maintain records
- Provide general support to clients and visitors
- Order stationery and equipment (IT/furniture/assets, etc)
- Maintain the office condition and arrange necessary repairs
- Partner with the Executive Team to maintain and implement HR/office policies
- General administrative duties such as filing, copying, and shredding
- Liaise with facility, cleaning, and security services
- Plan company events & staff celebrations
- Comfortable making travel and accommodation arrangements
- Act as a conduit for discussions to flow across the organization
- Ensure office & kitchen consumables are replenished as required
- Running errands as needed
- Assist in the onboarding process for new hires
- Manage contract and price negotiations with office vendors, service providers and office lease

**Education and Experience**
- 5 - 7 years experience in an Executive Assistant role
- 3 - 5 years experience in an Office Manager (or similar) role

**Must Haves / Deal Breakers**
- You must LOVE being the helper, the fixer, and the solver
- You take pride in excelling in a support role
- You are proactive in identifying issues and creating solutions
- You are honest, mature, and trustworthy
- You maintain strict confidentiality with sensitive information
- You take full ownership of your wins, losses, mistakes, and achievements
- You have exceptional organization and planning skills
- You are a forward-thinker who is always planning a few steps ahead
- You possess a valid driver’s license & reliable transportation
- You are available to work in our West Edmonton office 5 days per week (8-4, M-F)
- You want to be part of an exceptional workplace culture

**What we will offer you**
- Comprehensive compensation package including 3 weeks of paid vacation, annual PTO, and health and dental benefits
- Inclusive workplace
- Team building events
- Monthly staff lunches
- Professional development
- Employee recognition
- RRSP matching program
- Free Parking
- Lots of laughs

BubbleUP Marketing is an equal-opportunity employer.

**Job Types**: Full-time, Permanent

**Salary**: $58,000.00-$63,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Executive Assistant: 5 years (preferred)
- Administrative: 3 years (required)

Ability to Commute:

- Edmonton, AB T5S 1V8 (required)

Work Location: In person