Proposal Administrative Assistant

Overview:
**The Opportunity**

We offer **flexible work hours** and **hybrid work arrangement options** to help balance the competing demands of work and personal life. At Dillon, we operate as one team. **This position is available at any of Dillon’s offices in Canada.**

**Responsibilities**:
**What your day will look like**

**Proposal Administration and Support**
- Assist in the coordination of proposal activities, specifically monitoring Dillon’s proposal support requests and assigning support needs to one of our Proposal Specialist teams.
- Respond to submission manager queries in a timely manner.
- Organize and maintain proposal documents, files, and databases.
- Support the proposal coordinators in preparing and formatting proposals.
- Review and edit proposal content for grammar, punctuation, and spelling.
- Provide administrative support to the proposal coordinators as needed.
- Support the proposal content specialist in maintaining our library of proposal material, including CV and Bio library.

**Provide Back up Support (as Required) to Project Opportunity Team**:

- ** Opportunity Management**: Conduct daily searches for new opportunities, download necessary documents and monitor addenda.
- ** Supplier Portal Registration and Management**: Manage supplier portal registrations and updates on an as-needed basis.

**Learning & Development**
- Commit to self-development and ongoing learning and professional development.
- Contribute to Dillon’s corporate profile through active participation in professional associations and committees.

Qualifications:
**What you will need to succeed**
- At least 1 year of experience in administrative support, preferably in a proposal development environment
- A deep desire to help and guide our clients on their path to success.
- Valid G Driver’s license.

**Experience**:

- Excellent organizational and communication skills.
- Ability to work independently and as part of a team.
- Strong attention to detail and ability to multitask.
- Proficient in Microsoft Office Suite, particularly WordPro.
- Experience with Microsoft Sharepoint is considered an asset.
- Experience with proposal management software is considered an asset.

**Why choose Dillon**

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our **core values**:

- Reliability: words that result in actions build trust;
- Achievement: do the work to hit the target;
- Continuous development: always learning; always adapting; always growing;
- Creativity: discover new possibilities;
- Courage: do the things that matter, especially when it’s hard;
- Inclusiveness: enabling belonging to draw strength from our differences

In addition, we offer:

- ** Employee share purchase plan**- Dillon is 100% employee owned and share ownership is open to all full-time regular employees
- ** A competitive compensation package**- Comprehensive health benefits
- Generous retirement savings plan
- Student loan repayment assistance with matching employer contributions
- ** Flexible work hours**- Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible work options to help balance the competing demands of work and personal life.
- ** Learning and Development opportunities**- As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization
- We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities
- ** Focus on Innovation**- The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities
- ** Employee and Family Assistance Program (EFAP)**- A variety of EFAP tools and online resources to support well-being are available to all employees
- ** Wellness Subsidy**- Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes a