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Bookkeeper and Office Administrator

2 weeks ago

Vancouver, Canada Ideaspace Full time

**About Us**:
Ideaspace Consulting is a client-focused business dedicated to delivering exceptional service in strategic communications, community engagement, and program and policy development for government and non-profit organizations across Canada. We are a small-but-mighty, dynamic, fast-paced business that is known for its excellent client service and solutions-focused work.

**Job Summary**:
**Key Responsibilities**:
**Bookkeeping**:

- Manage and maintain accurate financial records, ensuring compliance with accounting standards.
- Oversee complex client invoicing, including custom billing structures, time tracking, and reconciliation.
- Monitor accounts payable and receivable, ensuring accurate and timely processing of payments.
- Generate detailed financial reports, including profit and loss statements, balance sheets, and cash flow analysis.
- Assist with budgeting, forecasting, and financial planning.
- Work with our accountant during tax preparation.

**Client-Focused Invoicing**:

- Manage tailored invoicing processes for individual clients.
- Ensure accurate tracking and billing for time and services based on client contracts.
- Resolve client billing inquiries or discrepancies promptly and professionally.
- Maintain detailed records of client accounts to ensure transparency and accuracy.

**Payroll Management**:

- Process employee payroll and contractor payments accurately and on schedule.
- Manage payroll deductions, tax filings, and compliance with labour laws.
- Maintain detailed and confidential payroll records.
- Address and resolve payroll discrepancies or employee or contractor inquiries promptly.

**Office Administration**:

- Oversee daily office operations to maintain an organized and efficient work environment.
- Manage vendor relationships and office supplies.
- Handle administrative tasks such as correspondence, scheduling, and file organization.
- Provide general support to the team as needed.

**Qualifications**:

- A minimum 5 years of experience in bookkeeping in a client-based environment.
- Proficiency in QuickBooks (certification is a plus).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar tools.
- Strong organizational and time-management skills.
- Ability to manage complex invoicing processes accurately.
- Excellent written and verbal communication skills.

**What We Offer**:

- Competitive hourly compensation based on experience.
- Flexible work schedule to accommodate part-time hours, preferably located in the Lower Mainland and able to work in our downtown office from time to time.

**How to Apply**:
**Equal Opportunity Employer Statement**:
Ideaspace is an equal opportunity employer. We value diversity and are committed to creating an inclusive workplace.

**Job Type**: Part-time

Pay: $25.00-$35.00 per hour

Expected hours: 15 - 20 per week

Work Location: Hybrid remote in Vancouver, BC V6C 2G8

Application deadline: 2025-01-20
Expected start date: 2025-02-24