Bookkeeper/office Administrator

**Job Summary**

**We are** a small General Contracting and Painting company.

Oxford Construction Ltd is a General Contractor that specializes in Commercial and Residential Renovations, Construction Project Management and Facility Maintenance and Repair in the Metropolitan Vancouver area.

Pacific Hyland Painting Ltd is an all-round all year painting contractor servicing Strata, Commercial, Residential and Institutional clients providing interior and exterior painting services through-out the lower mainland.

This is a key role that will support both companies, working out of one office.

**Role / Duties**

**Bookkeeper**:
Accounts Receivable:

- Preparing invoices and associated documentation
- Posting invoices into Sage 50
- Monitoring customer accounts and follow up on overdue invoices

Accounts Payable:

- Review and post all vendor invoices into Sage 50
- Monitor payables and prepare bulk package for Management review
- Preparation of bulk cheque payments for signature and end dispersal

General Accounting Duties:

- Prepare staff payroll for management review and processing, bi-weekly
- Entering and processing staff expenses into Sage 50
- Month End reconciliation of bank statements
- Monthly Source Deduction and Extended Benefit Preparation
- Quarterly GST, EHT and WCB preparation
- Year-end reconciliation and journal entries as per direction from accountant
- Maintain customer and supplier data
- Keeping COI and Insurance documents up to date
- Annual verification of sub-contractor Certificates of Insurance

**Office Admin**:

- Solve and keep track of issues with facilities, office equipment and assets
- Set up and maintain paper and electronic filing systems
- Helping to Create Office procedures, Administrative Policies and keep Manuals updated
- Onboarding of new staff
- Helping to manage staff training matrix and setup training for staff
- Helping with annual vendor qualification updates
- Order and maintain office supplies
- Various other duties as required

**Qualifications & Experience**:

- 5+ years of full-cycle bookkeeping experience
- Proven ability to maintain a high level of accuracy and attention to detail

**Education/Professional Designations**:

- Certification in Bookkeeping

**Technical Skills/Knowledge**:

- Strong skills with small business accounting system - Sage 50 or QuickBooks, experience with direct pay software (ADP) an asset
- Strong skills with Microsoft Suite - Word, Outlook and Excel
- Knowledge and ability to adhere to GAAP

**Competencies**:

- Exceptionally strong attention to detail
- Self-motivated, self-starter who works well independently
- Dedicated and efficient work ethic
- Highly organized and Trustworthy
- Maintain a high level of confidentiality when dealing with privileged information

**Guidance & Authority**:

- Relied on to give guidance to the Managing Director on account balances of the company
- Receives overall business oversight from the Managing Director

**Compensation and benefits**:

- We offer a competitive salary and benefits package, along with opportunity for growth.

Our companies have been in business for over 35 years and we would love to find a great fit for this role to become part of our team. If you have interest in this position, the required work experience and meet the above qualifications, please reply to this add with your cover letter and resume with wage expectations.

We thank you for your interest, only short-listed applicants will be contacted.

Pay: $55,000.00-$65,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Tuition reimbursement

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person