Real Estate Assistant

2 weeks ago

Calgary, Canada Chris Ford Real Estate Full time

**Job Title: Real Estate Executive Assistant**
**Location**: Calgary, AB (Hybrid / Mostly Remote / 1 day per week at office )
**Salary**: $45,000 - $55,000 annually + performance-based bonuses

**Job Type**: Full-Time

Hi, I’m Chris Ford—a top-producing Calgary realtor with a trade background and a track record of 50+ transactions a year. I care deeply about people, systems, and delivering unmatched value. I’m building a small, high-performing team that offers clients a “small town, caring” experience with big-league results.

I’m looking for a sharp, proactive Executive Assistant to help keep everything running smoothly behind the scenes. This isn’t just a job—it’s a long-term opportunity for someone who wants to grow with a business and be part of something meaningful. I’m committed to investing in the right person, treating them well, and setting them up for success.

**Key Responsibilities**:

- Manage scheduling, appointments, and daily tasks
- Monitor and respond to inbox messages; keep the calendar updated and aligned
- Communicate with clients, realtors, lawyers, builders, and other professionals
- Prepare documents using WebForms and DocuSign; organize them in Google Drive
- Follow up with clients and manage CRM data and accuracy
- Help manage social media platforms (Instagram, Facebook)
- Use Trello to track tasks and project workflows
- Errand Running: Perform errands such as picking up or dropping off lockboxes, sold stickers, documents, cheques, etc.

**Experience & Education**:

- 3+ years in an admin role such as an executive assistant, legal assistant, or personal assistant
- Minimum high school diploma; post-secondary education is an asset
- Real estate industry experience is a bonus but not required

**Work Environment**:

- Mostly remote, with occasional in-person tasks—a vehicle and valid driver’s license are essential
- Additional in-person time may be required during the onboarding/probation period for training

**What You Bring**:

- Excellent organization and communication skills
- Tech-savvy and comfortable using tools like Trello, Google Workspace, CRMs, Canva, Mailchimp, and DocuSign
- Self-driven, solution-oriented, and eager to be part of a tight-knit, growing team
- Committed to long-term growth and delivering real value

**How to Apply**:

- Why are you looking for a new position, and what are the top three things you want in a new role?
- How long can you see yourself as part of the team if you were to get a job?
- What do you do for fun?

**Job Types**: Full-time, Casual

Pay: $45,000.00-$55,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Flexible schedule
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- On call

**Experience**:

- Admin assistant : 3 years (required)

Work Location: Hybrid remote in Calgary, AB T3G 4P5

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