Administrative Assistant

**Competition Number**
- P16155

**Posting Title**
- Administrative Assistant - Psychiatric Nursing, Regina Campus

**Classification**
- Band 6

**Location**
- Saskatchewan Polytechnic Regina Campus

**Other Location(s)**

**Building**
- Regina Campus, Parkway Building

**Other Building**

**Date Posted**
- 12/13/2024

**Closing Date**
- 12/24/2024

**JIQ #**
- 30202

**Start Date**
- 01/13/2025

**End Date**

**Open Until Filled**
- No

**Ongoing**
- Yes

**Category of work**
- Full Time

**Bargaining Unit**
- Professional Services

**Hours of Work**
- Regulated 36 hours (5/4 work pattern)

**Salary Range**
- $2,075.08 to $2,479.38 bi-weekly

**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- 72 hours biweekly

**Posting Status**
- Open
- This position is based at the Regina Parkway Campus and provides direct face-to-face support to first year psychiatric nursing students and faculty/leaders, while supporting second and third year students and off-site faculty remotely. Primary duties would include support for program heads, and coordination of Professional Services office staff across both sites. Comfort with technologies, ability to coordinate and administer zoom sessions, and navigation in a variety of online platforms is required in the role.

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties

**Job Duties**
- 1. Provide detailed and accurate program information to faculty, students, outside agencies, licensing bodies and government departments regarding programs, services, procedures and policies.
2. Perform a variety of administrative, clerical and budgetary duties related to the Psychiatric Nursing Program.
3. Maintain a comprehensive filing system, both manually and electronically.
4. Prepare exams, rationales, quizzes and answer keys for the Psychiatric Nursing Program.
5. Prepare online exams, statistics and reports using Respondus.
6. Create and maintain program materials, guidelines and course manuals.
7. Enter and track student grades in spreadsheets and maintain and track all courses and transfer credits.
8. Arrange meetings, prepare agendas and record minutes for faculty and student progress meetings.
9. Develop and maintain necessary computer skills to meet program requirements.
- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- 1. Grade 12 plus a recognized office administration certificate or an equivalent combination of training and experience, which must include training and/or experience in minute taking and transcription.
2. Two years recent and relevant experience performing administrative and clerical work.
3. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
4. Knowledge of common office procedures.
5. Effective interpersonal skills.
6. Effective communication skills.
7. Effective organizational skills.
8. Effective proofreading skills.
9. Ability to work independently under generalized supervision.
10. Demonstrates valuing diversity.

**Desired QSA