Legal Assistant

The Legal Assistant will provide assistance and support to the Corporate Legal Team on all matters related to the functioning of the team. The Legal Assistant will work independently and perform duties with minimum supervision in accordance with general instruction including document and presentation preparation management, and administrative support for the team.

The strictly confidential nature of activities will require the Legal Assistant to exercise co-ordination, judgment and initiative in order to support multiple, activities on behalf of the OMERS Corporate Legal Team.

**As a member of this team, you will be responsible for**:
Provide document preparation support, including advanced word processing, sophisticated PowerPoint. presentations and Excel spreadsheets. Is able to effectively edit, revise, format, compare and proofread documents. Proactively assists in the preparation of routine correspondence, meeting materials, and reports as the need arises.

Establishes the agenda for meetings, oversees distribution of agenda package, and makes all necessary meeting room bookings and catering arrangements required for these meetings.

Assist legal team in coordinating meetings, travel arrangements, calendar management and other administrative needs including filing.

Prepare and submit expense forms as required.

Researches information as requested and assists with special projects as requested by the Legal team.

Must be able to work independently and perform duties with mínimal direction.

**To succeed in this role, you have**:
A minimum of 3 years of legal experience working in a progressive secretarial and administrative environment

Demonstrated ability to meet deadlines and to work with mínimal direction.

Proficient in MS Word, PowerPoint, SharePoint, Workshare Compare, Legal Tracker and Excel.

Ability to coordinate multiple tasks with a high level of initiative.

Ability to work under pressure to meet deadlines.

Strong interpersonal skills and the ability to exercise good judgment, tact and discretion.

Proven ability to work as a teammate, in a professional and pleasant manner.

Excellent interpersonal skills.

Demonstrated organizational skills and attention to detail.

Familiarity with iManage or a similar document management system is an asset.

Establishes the agenda for meetings, oversees distribution of agenda package, and makes all necessary meeting room bookings and catering arrangements required for these meetings.

Assist legal team in coordinating meetings, travel arrangements, calendar management and other administrative needs including filing.

Prepare and submit expense forms as required.

Researches information as requested and assists with special projects as requested by the Legal team.

Must be able to work independently and perform duties with mínimal direction.

**Our story**:
Founded in 1962, OMERS is one of Canada’s largest defined benefit pension plans, with $121 billion in net assets as at December 31, 2021. OMERS is a jointly-sponsored pension plan, with 1,000 participating employers ranging from large cities to local agencies, and over half a million active, deferred and retired members. OMERS members include union and non-union employees of municipalities, school boards, local boards, transit systems, electrical utilities, emergency services and children’s aid societies across Ontario. Contributions to the Plan are funded equally by members and employers. OMERS teams work in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe - serving members and employers and originating and managing a diversified portfolio of high-quality investments in public markets, private equity, infrastructure and real estate.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.

Vaccination Policy

At OMERS and Oxford the office or worksite is our primary place of work. We are committed to providing work environments which promote the health, safety and well-being of all employees in accordance with public health regulation and guidance. Accordingly, employees are required to provide evidence of full vaccination or have an approved exemption.