Administrator, Human Resources

3 days ago

Calgary, Canada Calgary Public Library Full time

**Job Summary**:
The Administrator, Human Resources implements or performs a variety of HR administrative processes and tasks including employee record-keeping. This position often handles sensitive employee and company information, which requires that they maintain a high level of professionalism and confidentiality.

This is an 18 month temporary assignment.

**Responsibilities and Activities**:
**Payroll Administration**

Validate, input, and maintain payroll data to ensure the accurate and efficient delivery of payroll services; prepare payroll for bank submission and entry into financial systems; prepare manual payments when required; prepare payroll reports and reconciliations.

**Document Management**

**HR Data Analytics and Insights**

Support in delivering analyses of HR data and identifying trends to contribute to
the creation of HR insights that enable the diagnosis of business issues, enhancement of employee engagement, and/or improvement of business performance.

**HR Data Management**

Carry out a wide range of HR data processing tasks as directed; advise other
colleagues and provide guidance on processes when needed.

**Information and Business Advice**

Resolve complex queries from internal or external customers by providing information on policies and/or procedures, referring the most complex issues to others.

**Internal Client Relationship Management**

Build effective working relationships within the internal client organization and contribute to the management of the partnering relationship, delivering high
- quality professional services within established routines or as part of an agreed project.

**Employee Onboarding and Offboarding**

Initiate and monitor the administration of onboarding and/or offboarding processes to ensure that all processes are completed accurately, efficiently, and
on time.

**Operational Compliance**

Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.

**Organizational Capability Building**

Provide instruction and informal advice to less experienced colleagues within the team to develop their skills.

**Personal Capability Building**

Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

**Qualifications**:

- **EDUCATION**
Post-Secondary diploma or certificate in office administration and/or payroll.
**EXPERIENCE**
Demonstrated three years’ experience in office and/or payroll administration.
Demonstrated high performance and experience in customer service, strong interpersonal and relationship-building skills.

**Additional Information**:

- Highly confidential work area
- Mental demands associated with simultaneous and multiple priorities, multi-tasking, and a dynamic work environment
- Manages conflict effectively
- Contributes in a team/collaborative environment
- Physical demands associated with using a computer for long periods of time
- Moderate lifting; up to 10 kg as required

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