Human Resources Assistant

**Position**

Human Resources Assistant

**Location**

Calgary AB or Edmonton AB

**Type**

1 Full Time - 6 month contract

**Salary**

Starting at $26.66/h

About Us

**Break Barriers. Employ Change.**
- At Prospect, we value the diversity of people. Diversity at Prospect means a workplace where individual differences are recognized and appreciated, respected and responded to in ways that fully develop and utilize each person’s talents and strengths._

Prospect helps people get jobs. We’re a not-for-profit and registered charity, so while the bottom line can’t be ignored, it’s not our priority. Clients are.

We welcome anyone who is looking for a better life through employment. We work with clients who have degrees; we also work with people who are experiencing homelessness or experiencing a mental health condition or challenge. We can help upgrade clients skills; we can also work with an employer to help them understand a disability. Above all, we’re creative and resourceful.

Recognizing that not everyone learns in the same way, our methods include art and the great Alberta outdoors as tools. We help young and old, people changing industries, recent immigrants, veterans, people with disabilities, and everyday Albertans who feel that the job search process has become daunting. If that sounds good to you, let’s get to work

**What will you do?**

You will be working closely with the HR team to assist with day-to-day HR tasks and projects. You will have the opportunity to learn different aspects of human resources and use your recruitment experience to support recruitment efforts. You will also assist in new staff onboarding, help organize and maintain personnel records, update internal HR databases, prepare HR documentation and coordinate staff training.

**Recruitment & Selection**:

- Completes full cycle recruitment process, from posting open positions, completing interviews to finalizing new hire paperwork
- Coordinates new-hire procedures, including: organizing employee orientations, creating new employee files and ensuring all necessary paperwork is properly completed
- Coordinates and attends career fairs, information sessions, and open houses as required

**Employee Relations and Performance Management**:

- Completes check-ins with new employees and maintains a report of findings
- Assists employees with employee relations matters
- Fosters positive employee relations and supports HR team to resolve employee issues
- Champions Prospect’s goals, vision, mission and brand pillars

**Administration**:

- Completes exit interviews on all resigning employees
- Make sure all employee records are filed correctly and kept confidential
- Remains current with Human Resources legislation and Business-related best practices
- Abides by company enforced HR processes and current employment laws and regulations
- Provides support with other related HR projects

**HRIS and Information Management**:

- Enters and maintains key employee information in the HRIS system
- Assists in administering payroll by maintaining up to date employee records, completing accurate data entry into the payroll system and tracking and analyzing payroll related data
- Enters and maintains employee data in the Alberta Blue Cross website

**What does it take to do this job?**
- Completion of post-secondary education in Human Resources, Business Administration, or a related discipline
- 2+ years' experience in an HR related role
- At least one year’s recruitment experience required
- Working knowledge of employment standards, human rights and privacy legislation
- Intermediate to advanced level in Microsoft Office (Word, Outlook, PowerPoint, Excel).
- Solid verbal and written communication skills
- Demonstrated ability to work in a confidential environment and handle highly sensitive information
- Integrity, respect and solutions focused with genuine interest in contributing to an inclusive, diverse workplace
- Highly organized, efficient, positive and personable
- Excellent collaborator and attentive listener
- Willing to take initiative and work independently when needed

**Further Notes**:

- All employees must be flexible to work from the office as well as from home based on the position and program requirements
- Prospect has a comprehensive onboarding program and supports professional development goals
- Prospect will consult with all applicants who request accommodation during the process to ensure that the accommodation provided takes into account any individual accessibility needs. Any information received relating to accommodation will be addressed confidentially._

**Enthusiastic**

Prospect approaches every opportunity with enthusiasm. We drive change with energy, optimism and commitment. Anyone who walks through our doors can feel the positive energy.

**Professional**

In every facet of our work, our actions show a commitment to professional management and service delivery. Prospect is accountable, ethical a