HR Administrative Assistant/office Coordinator

2 weeks ago

Cambridge, Canada The AIL Group of Companies Full time

HUMAN RESOURCES

Employee Records Management:

- Maintain accurate and up-to-date employee records, including personal information, employment history, and performance evaluations.
- Ensure compliance with data protection regulations and internal policies regarding record-keeping.

Recruitment and Onboarding:

- Assist with job postings on various platforms.
- Facilitate the onboarding process for new hires, including paperwork, orientation, and training logistics.

HR Projects and Initiatives:

- Participate in HR projects and initiatives, such as employee engagement programs, diversity and inclusion efforts, and process improvements.
- Contribute to the development of HR programs and policies.

OFFICE MANAGEMENT

Facilities Management:

- Manage office facilities, including space planning, maintenance, and repairs.
- Coordinate with vendors and suppliers for office equipment, supplies, and services.
- Ensure a clean, safe, and comfortable work environment for employees.

Office Operations:

- Develop and implement office policies and procedures to streamline operations and improve efficiency.
- Maintain office inventory and equipment, including ordering supplies and overseeing maintenance.
- Troubleshoot and resolve office-related issues as they arise.

Financial Administration:

- Assist with budgeting and expense tracking for office-related expenditures.
- Process invoices, purchase orders, and expense reports in a timely manner.

Administrative Support:

- Oversee day-to-day administrative tasks, including managing correspondence, answering phone calls, and handling inquiries.
- Coordinate meetings, appointments, and travel arrangements for executives and staff members.
- Assist with document preparation, formatting, and proofreading.

**Qualifications**:

- Degree in business administration, human resources, communications, or a related field
- 2-5 years of work experience in an administrative/office management role
- Proficiency in MS Office Suite and office management software.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to prioritize tasks and manage time effectively.
- Problem-solving skills and ability to handle challenges in a fast-paced environment.

**Behaviors**: Required
- Dedicated: Devoted to a task or purpose with loyalty or integrity
- Detail-oriented: Capable of carrying out a given task with all the details needed to get the task done well

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