Office Administrator

5 days ago

Waterloo, Canada Anishnabeg Outreach Training and Employment Inc Full time

Our client based in the Waterloo Region is seeking an experienced Office Administrator to join their dynamic team.

The Office Administrator is responsible for overseeing the day to day operations of a professional office and ensuring the office runs smoothly. This includes implementing and maintaining office policies and procedures, ensuring that the office is consistently organized and runs efficiently while supporting the team.
- _This position is Part-time, 20 hours per week, with flexible hours Monday to Friday working in the office._

**_Key Responsibilities include:_**
- Implementing and maintaining office policies and procedures
- Managing and overseeing the reception area
- Greeting and directing visitors and clients
- Coordinating office activities and operations to secure efficiency and compliance to company policies
- Responsible for making bank deposits as required
- Following up on unpaid invoices, preparation for monthly tax filings
- Managing relationships with vendors and service providers
- Coordinating the maintenance and repair of office equipment
- Planning and coordinating events and meetings as requested
- Maintaining and updating databases, records, contact lists, and filing systems
- Reviewing and scanning documents as requested
- Scheduling and coordinating meetings, events, and travel arrangements

**_What you bring:_**
- 8+ years of experience as an Office Administrator or Administrative Assistant
- Strong knowledge of office administration systems and procedures
- Proficiency in Microsoft Office Suite, Adobe and Sharepoint
- Excellent time management skills and ability to prioritize work
- Strong communication and interpersonal skills
- Exceptional organizational, planning, and problem solving skills
- Previous experience in a legal setting would be an asset

  • Office Administrator

    3 days ago

    Waterloo, Canada Sandvine Full time

    **Transform the way the world runs networks**: **The Opportunity**: The Office Administrator has main responsibility to support the day to day requirements of the team and to ensure the smooth operation of the Business Units. The Office Administrator will support the activities of the team on a day-to-day basis and act as the “go-to” person. The...

  • Office Administrator

    7 days ago

    Waterloo, Canada CCW Inc. Architectural Millwork Casework Full time

    Are you a self-starter and detail-oriented individual with an aptitude for exceptional organizational and administrative skills? We are currently hiring for an Office Administrator who displays excellent office management capabilities. This position is a full-time, one-year Maternity Leave contract with the possibility for continued employment at the...

  • Office Administrator

    3 days ago

    Waterloo, Canada RMW Exteriors Full time

    **Essential Duties and Responsibilities** - Take detailed and accurate meeting minutes - Maintain the administrative operating system (CRM software) - Data entry (sales figures, new jobs, leads progress etc.) - General office management such as ordering office supplies - Plan and organize events such as fundraisers, sporting tournaments, and appreciation...

  • Administrative Officer

    7 days ago

    Waterloo, Canada A-CLASS INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months - **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...

  • Administrative Officer

    2 weeks ago

    Waterloo, Canada A-CLASS INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such...

  • Administrative Officer

    3 days ago

    Waterloo, Canada Healthcare Systems R & A INC. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Administer policies and procedures related to the release of records in processing requests under government access...

  • Administrative Officer

    3 days ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Responsibilities**: Administrative Management - Provides administrative support to the AVPI, maintaining strict confidentiality with respect to assigned tasks and projects, employing a high degree of discretion, tact, and judgement - Keeps the AVPI informed of priorities and urgent matters as they arise and responds as appropriate - Manages the...

  • Office Administrative Assistant

    5 days ago

    Waterloo, Canada MarshallZehr Full time

    **Office Administrative Assistant** **Who is MarshallZehr?** **MarshallZehr Group Inc (“MZ”)** provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital - our team’s...

  • Operating Officer

    1 week ago

    Waterloo, Canada LENSCAN MEDICAL INC. Full time

    Work Term: Permanent - Work Language: English - Hours: 30 to 35 hours per week - Education: Bachelor's degree - Experience: 2 years to less than 3 years - Mathematics, general - Business administration and management, general - Business statistics **Asset languages**: - Mandarin **Work setting**: - Private sector **Tasks**: - Review, evaluate and...

  • Medical Office Administrator

    1 week ago

    Waterloo, Canada Curex Medical Center Full time

    **About us** We are professional, agile, professional and our goal is to Curex strives to provide rapid access to quality medical care in the Kitchener-Waterloo and Cambridge area.. Our work environment includes: - Modern office setting - Modern office setting - Growth opportunities **Responsibilities**: - Perform clerical duties, including filing,...