Administrative Agent

Job Summary:
**Duties**:
Drafting leases, data entry, and record keeping:

- Maintain organized and up-to-date records, both physical and digital, to ensure easy access and retrieval of information.
- Prepare leases and draft contracts based on existing templates in accordance with company policies and legal requirements
- Ensure accuracy and completeness of lease agreements and contracts prior to execution
- Customize lease terms and contract clauses as necessary to meet specific tenant or client needs
- Collaborate with legal team or relevant stakeholders to review and approve lease documents
- Maintain organized records of all lease agreements and contracts for easy reference and retrieval
- Facilitate timely execution of leases and contracts, ensuring adherence to deadlines
- Provide guidance and support to tenants or clients regarding lease terms and contract provisions as needed

Payment resolution:

- Efficiently collect past due rents from tenants in a timely manner
- Implement effective follow-up procedures for missed bill payments
- Maintain accurate records of all communications and transactions related to rent collection and bill payments
- Utilize communication skills to engage with tenants and facilitate resolution of payment issues
- Coordinate with property management team to address any outstanding payment concerns promptly
- Stay updated on relevant laws and regulations pertaining to rent collection and bill payments
- Proactively identify potential payment issues and implement strategies to prevent future delinquencies
- Provide exceptional customer service while enforcing payment policies and procedures

Communications support:

-  Assist with internal and external communications, including responding to inquiries and maintaining accurate contact lists.

Finance and Administration support:

- accurately record financial transactions in our accounting software, ensuring completeness and accuracy.
- Support monthly bank reconciliations to ensure that our financial records match bank statements.
- Assist in the preparation and analysis of financial reports, including income statements and balance sheets, GST, QST reporting.
- Assist in the analysis of data related to property performance and financial trends to support decision-making.
- Administrative duties: Provide general administrative support to management as required, including filing, scheduling meetings and coordinating submissions.

**Requirements and comptencies**:
Education or training in Finance, Accounting, Business Administration, or related field

Minimum 2 years in financial administration or accounting roles

Proficiency in accounting software for accurate transaction recording

Strong organizational skills for administrative tasks

Attention to detail and accuracy in financial record-keeping

Proactive problem-solving ability

Strong written and verbal communication skills

Experience in data entry and record-keeping

Bilingual

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Type d'emploi : Temps plein

Salaire : à partir de 45 850,00$ par an

Avantages:

- Assurance Dentaire
- Assurance Invalidité
- Assurance Maladie Complémentaire
- Assurance Vie
- Assurance Vision
- Congés payés
- Stationnement sur place

Horaires de travail:

- Du Lundi au Vendredi

Types de paie supplémentaire:

- Primes

Expérience:

- Service à la clientèle: 1 an (Souhaité)
- administration: 1 an (Souhaité)

Langue:

- Français (Souhaité)

Lieu du poste : En présentiel