Document Control Specialist

2 weeks ago

Sherwood Park, Canada Blackstone Industrial Services Inc Full time

Reporting to the Quality Manager the Document Control Specialist promotes and oversees compliance of Blackstone Industrial Services document control procedures throughout the Blackstone organization. _This critical role in the management of document flow and control within the organization._ Assuring accessibility and security of Blackstone intellectual property._

**Responsibilities**

Document Control Processes and Procedures
- Develop and maintain the, standardization, and operational execution of document control processes and procedures
- Provide training and support to stakeholders on document control processes and procedures

Maintaining Digital Document Management System
- Ensuring that all project documentation submitted to the company document control system by project team members is correctly coded and filed in a timely manner
- Ensuring quality of information contained in the company document control system
- Documents are correctly and completed coded with the appropriate meta data,
- Documents presented in repair files are the most current version
- Prevention of document duplication
- Identify and report deficiencies and/or problems with the company document management system
- Securely store and manage OEM information.

Document Controls Support
- Assisting team members with locating documents, answering document control related questions, and resolving service issues in a timely and professional manner
- Manage formal communications transmittals with external stakeholders
- Support the development and standardization of document control processes and procedures
- Provide front-line system user support and training
- Identifying and communicating document management improvement strategies
- Work with HSSE management supporting the corporate HSSE commitment and management systems.
- HSE compliance site management
- Develop internal training material and provided training to staff

**Education & Experience**
- Minimum 5 years document control supporting construction projects
- Experience with maintaining a digital document management system
- College or University Diploma /Degree preferably in Administration, Information Management, or Records Management is preferred
- Specific experience with Engineering and Construction document management is an asset

**Knowledge & Skills**
- Attention to detail, ability to focus and concentrate for long durations is critical
- Excellent communication skills; written and spoken English
- Excellent interpersonal and team participation skills.
- Solutions oriented, independent problem solver
- Ability to work with, and be committed to, the goals and objective of the team and organization as a whole
- Ability to work remotely and independently
- Demonstrate sound work ethic, ability to multitask, and meet tight deadlines without losings site of priorities

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