Payroll Coordinator

**SUMMARY**:
Provides payroll and Human Resources (HR) support to the Payroll Manager (in the absence of one, the VP Finance & CFO), and the employees of BRR Logistics Limited (BRR). This includes supporting payroll and benefits processes, HR system maintenance, onboarding, policies and procedures, recruitment, training, reporting, and other duties as assigned. Other duties could include supporting Accounts Receivable and Finance administrative tasks.

BRR has approximately 100 employees in multiple departments, locations and classifications including salary and hourly employees; union and non-union.

**DUTIES AND RESPONSIBILITIES**:
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

**HR and Payroll**
- Submitting the biweekly payroll file to ADP and performing a detailed review of the payroll preview
- Maintaining the HR system (ADP WorkforceNow) including adding new employees, assigning them to schedules, updating rates of pay, changes of address, calculating their vacation, terminations, records of employment, etc.
- Calculating and submitting Union Dues, seniority reporting, probation hours, anniversary dates and support any other reporting for the Union
- Calculating and preparing the monthly submission for the pension
- Providing employees with benefits and pension paperwork and walk them through filling that out, filing that with the broker/provider
- Coordinating terminations: drafting letter, cancelling benefits, cancelling information technology, etc.
- Follow up on system glitches
- Setting up job postings in ADP and depending on the position review resumes, and set up interviews
- Support operations with workplace injury claims and reporting
- Assist the Payroll Manager with year-end balancing and reporting
- Adhere to audit controls and payroll governance
- Maintain a high degree of confidentiality relative to personal data, compensation data and employee benefits information
- Working with the Payroll Manager to implement, reinforce, and modify HR policies and procedures keeping in mind the relevant legislation and best practices
- Working with Operations to implement, update, reinforce operational policies such as health and safety and respectful workplace

**Other Duties**
- Provide accounts receivable support if time permits
- Performs general clerical duties including but not limited to filing, photocopying, and mailing
- Orders and maintains office supplies and inventory and maintains office technology
- Analyzes and maximizes office productivity
- Assists with special projects as assigned

**QUALIFICATIONS**:

- Minimum 2 years’ experience as a Payroll Clerk or Accounting Clerk
- Bachelor’s degree (or equivalent) in either Human Resources or Accounting is an asset
- Previous work with ADP or an HRIS/Payroll System is an asset
- Excellent verbal and written communication skills
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Acute attention to detail
- Commitment to excellence and high standards
- Ability to work on complex projects with general direction and mínimal guidance
- Ability to deal effectively with a diversity of individuals at all organizational levels
- Good judgement with the ability to make timely and sound decisions
- Creative, flexible, and innovative team player
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow
- Ability to work independently and as a member of various teams and committees
- Demonstrated ability to plan and organize projects

**PHYSICAL DEMANDS AND WORK ENVIRONMENT**:

- Sit for prolonged periods
- Coordinate multiple tasks simultaneously
- Accurately complete detailed forms and reports
- Continually required to talk or hear
- Utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
- The noise level in the work environment usually is quiet
- Occasional work outside of regular work hours may be required to support the HR programs of BRR’s several shifts and time zones

**COMPETENCIES**:
Corporate competencies of all BRR Logistics employees:

- **
Teamwork-**Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
- ** Ethics-**Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- ** Professionalism-**Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless