Administrative Assistant, Receptionist

Location: Vancouver, BC, Canada
Date Posted: Feb 4, 2025
Job ID: R23034
Job Status: Full-Time

Description

You are an Administrative Assistant/Receptionist professional with experience in a fast-paced work environment. As an Administrative Assistant/Receptionist, you will represent Ledcor as the first point of contact for the office in a friendly and professional manner, greeting internal and external clients with the best possible service in mind.

Essential Responsibilities:

- Provide daily reception desk coverage
- Provide administrative support to the Office Services group and the Team Lead as required
- Executes daily duties such as answering phones, transferring calls, coordinating mail and courier items, and greeting guests
- Manages and upkeeps the Office Services general mailbox
- Communicates with management, staff, contacts, building maintenance and visitors; and acts as a resource for general inquiries and information
- Assists with the booking of meetings when required, booking resources, and notifying contacts of guests and catering arrivals
- Facilitates cheque pick-ups and exchanges with staff and couriers
- Submit common building maintenance requests as required
- Ensure the cleanliness and inventory of office common areas - kitchens, copy rooms, supply rooms, and boardrooms
- Contact for kitchen orders and inventory supplies
- Manage reports and tracking spreadsheets
- Manage office equipment - photocopiers, printers, shredders, etc.
- Liaise with account representatives
- Verify invoices and compile billings
- Assist in the preparation of meetings and conference calls
- Provide vacation relief for members of the Office Services team

Qualifications:

- Minimum 2 - 3 years of experience in a similar Administrative Assistant/Receptionist or related role
- Ability to work independently as well as in a team
- Creative problem-solving skills
- Excellent verbal and written communication skills
- Enthusiastic, friendly, approachable and team-oriented personality, with a positive attitude
- Ability to effectively multi-task while maintaining a friendly, outgoing and professional attitude
- Ability to manage and set priorities; capable of understanding and following written procedures
- Strong analytical skills with attention to detail and accuracy; strong organizational skills
- Experience with local and international courier shipments an asset
- Confident knowledge of MS Office and an aptitude for learning various systems

Working Conditions:

- This position would require some light lifting, must be able to lift 20 pounds
- Hours: Monday - Friday 8am - 5pm
- Office based out of our Vancouver Office

Compensation

38,400 - 52,800

This is the expected base pay range for this role. Individual base pay will be determined based on a variety of factors including experience, knowledge, skills, education and location.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Additional Information

The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

1055 West Hastings St, Vancouver, BC