Office Administrator

3 days ago

Leduc, Canada Western Budget & Companies Full time

Who are we?

We are a diversified private holding company serving Canadian clients for over 35 years. Working in property development, storage, commercial and residential properties.

Position Overview:
We are seeking a detail-oriented and proactive Office Administrator to become an integral part of our team. In this role, you will work closely with property managers to ensure all documentation is accurate and submitted within required timelines. Your responsibilities will include liaising with vendors for effective invoice management and collaborating with our operations team to ensure their needs are fully met, thereby ensuring seamless and efficient business operations.

Key Responsibilities:

- Collaborate closely with property managers to verify the accuracy of all documentation and ensure on-time submissions.
- Build and maintain strong relationships with vendors, managing their invoices effectively and ensuring all financial dealings are handled professionally and promptly.
- Work alongside the operations team to understand and cater to their needs, providing solutions that enhance productivity and smooth business flow.
- Deliver exceptional customer service, answering phone inquiries and greeting clients in a professional manner.
- Provide crucial clerical support across departments as needed.
- Oversee the distribution of inbound and outbound mail, coordinating shipping as required.
- Assist with data entry tasks and contribute to the creation of invoices.
- Respond to Accounts Receivable and Accounts Payable inquiries promptly and accurately.
- Participate actively in the development of initiatives and procedures to improve office organization.
- Adhere strictly to corporate and departmental policies and procedures.
- Coordinate and schedule meetings and appointments effectively.
- Organize and manage appointments and activities, ensuring everything runs on schedule.
- Support the preparation and timely submission of regular reports.

Who We're Looking For:

- Holds a background in accounting, which is vital for the financial aspects of the role.
- Is proficient in Microsoft Excel.
- Has exceptional organizational skills and the ability to balance conflicting priorities, ensuring all deadlines are met.
- Pays meticulous attention to detail and is comfortable handling large volumes of data.
- Can thrive in a structured role, yet has the flexibility to navigate occasional ambiguities.
- Is a self-starter who takes initiative and is solution-oriented.
- Upholds ethical business practices.

If you're someone who thrives in a fast-paced, high-energy environment, is adaptable and resilient, and sees challenges as opportunities for growth, we would love to hear from you.

**Salary**: From $21.00 per hour

Schedule:

- 8 hour shift

Work Location: In person

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