Executive Assistant to The Vice President

**Executive Assistant to the Vice President, Digital Innovation and CIO**
- (26179)

**Find Your Spot at Humber**

At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in polytechnic education. Humber employees are a diverse group of committed, caring and fun-loving people.

We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.

If you are interested in working in higher education and are looking to contribute to the largest polytechnic College in Ontario, as we shape the future of our students and communities, here is your opportunity to join our team.

**Job Details**

**Position Title**: Executive Assistant to the Vice President, Digital Innovation and CIO

**Status**:Full-Time Administration

**Hours**: 37.5 hours per week

**Department**: Information Technology Services

**Campus**:North Campus

**Admin payband**:Admin 04 $73,536 - $91,920

**What you will do**:
The Office of the Vice President, Digital Innovation and CIO is responsible for leading the ongoing development and implementation of the institutional Digital Campus Plan. The Executive Assistant to the Vice President, Digital Innovation and CIO has a key role in providing confidential, operational, and executive level support to members of the executive team and will act in a chief of staff capacity. The Executive Assistant will use their well-developed organizational skills, sound judgement and discretion to perform high-level office management related tasks in support of the Vice President-related portfolio but more importantly will provide strategic operational support and coordination for the Vice President’s portfolio and projects. The Executive Assistant demonstrates a high degree of professionalism and balances competing priorities. In addition, the incumbent provides leadership for department functions, directs inquiries as appropriate and maintains effective communication and working relationships with internal and external stakeholders.
- Drafts briefing notes, business cases, letters, memos and other correspondence
- Assists in the resolution of complex, highly sensitive and confidential administrative matters
- Drafts presentations based on information gathered from a variety of resources
- Collaborates with the Director, Office of the President and Board of Governors on board reports & presentations or legislative requirements
- Reviews, actions and drafts responses to incoming correspondence for the Vice President in a timely and professional manner
- Prioritizes meetings and appointments, and proactively resolves scheduling conflicts
- Ensures agendas are prepared and supporting materials are tracked
- Provides administrative support to the Digital Campus Committee
- Assists with managing the workflow for the executives while meeting the scheduling needs of the portfolio directors who have competing priorities; provides recommendations for streamlining the administrative workflows in the office of the Vice President, Digital Innovation and CIO
- Gathers data, prepares reports and analyzes the information in a format that can be easily understood
- Maintains Office of the Vice President, Digital Innovation and CIO files in accordance with sound principles of record management
- Conducts research and gathers all necessary information from a variety of internal and external sources for the Vice President prior to meetings and events
- Tracks, anticipates, and prepares for upcoming deadlines, events, and agenda items that require action by the Vice President
- Develops relationships with members of Information Technology Services, serves as liaison and point of contact for the office of the Vice President, including providing support for the departments that report to the Vice President
- Leads or serves as an active member on various committees and meetings
- Collaborates with other members within the Vice President’s portfolio and/or executive office colleagues on projects and initiatives
- Manages portfolio budget and program expenses
- Manages related Vice President project and deliverables across the portfolio

**What you bring to the role**:

- 5 or more years’ experience supporting a senior level leader/executive required. Relevant experience working in an Information Technology setting is a strong asset
- Post-secondary diploma/degree in a related discipline required or equivalent experience at an executive level
- Advanced skills in business writing and oral communication
- Ability to organize and prepare professional documents ranging from general correspondence to extensive reports
- Proficient with office productivity software including Microsoft Windows, Outlook, Excel, Word, Access, PowerPoint, MS Project; meetin